Accounts Payable Specialist

This is a fully remote position, open to applicants in India.

📋 Description

• Review, code, and input invoices into Oracle Fusion.

• Distribute shared expenses across various business units, departments, and subsidiaries.

• Process invoices, obtain timely approvals, and address billing discrepancies involving Engineering, Sales, Operations, Technology, and Legal.

• Prepare and execute EFT/ACH payments, wire transfers, and check processing.

• Prioritize payments to maximize cash discounts while adhering to vendor terms.

• Oversee vendor setup and confirm banking credentials.

• Maintain tax documentation, such as W-9 and W-8BEN forms.

• Assist with annual 1099 submissions.

• Reconcile monthly vendor statements and accounts payable aging reports.

• Investigate and resolve overdue balances and vendor inquiries.

• Aid in monthly accruals and reconcile accounts payable subledgers with general ledger accounts.

• Collaborate with the treasury team on bank reconciliations.

• Review employee expense reports for compliance with corporate travel and entertainment policies.

• Sustain audit-ready documentation that complies with SOX internal controls.

• Facilitate improvements in accounts payable workflows utilizing automation and AI technologies.

⛳️ Requirements

• Minimum of 3 years of experience in accounts payable or general corporate accounting.

• In-depth understanding of full-cycle accounts payable processes.

• Familiarity with vendor tax documentation (W-9, W-8BEN, 1099).

• Knowledge of standard internal controls.

• Proficient in Microsoft Excel, including VLOOKUPs, pivot tables, and data formatting.

• Experience with multi-entity or subsidiary expense allocations and intercompany transactions.

• Exceptional written and verbal communication abilities.

• Preferred: An Associate or Bachelor’s degree in Accounting, Finance, or a related field.

• Preferred: Practical experience with Oracle Fusion or similar enterprise ERP systems like SAP or NetSuite.

• Preferred: Experience in supporting foreign currency or international payments.

• Preferred: Familiarity with operating in a Sarbanes-Oxley (SOX) compliant environment.

• Preferred: Knowledge of modern accounts payable automation tools.

• Preferred: Openness to explore AI-assisted financial workflows.

🏝️ Benefits

• Competitive salaries.

• Health and wellness-oriented benefits.

• Paid time off.

• Employee Resource Groups.

• Company-sponsored events.

• Educational assistance.

• Mentorship programs.

• Resources for career development.

• Employee engagement initiatives.

• Recognition awards.