Accounts Payable Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Ensure precise financial records are maintained through accounting software and oversee the Accounts mailbox.

• Handle accounts payable, process subcontractor invoices, manage supplier payments, and coordinate staff reimbursements.

• Validate supporting documents and reconcile invoices with SimPRO purchase/work orders.

• Keep track of project/job costing records and assign expenses to the appropriate projects and cost centres.

• Organize supplier payment schedules and execute payment runs.

• Maintain well-structured electronic and physical financial records.

• Assist with month-end and year-end closing by supplying information to external accountants, auditors, and tax authorities.

• Support management in financial analysis, administrative duties, and reporting variances along with commercial insights.

• Adhere to the Organization's Information Security Management System (ISMS) along with related policies and procedures.

• Oversee Construction Industry Scheme (CIS) returns and ensure compliance with applicable legislation.

• Evaluate and enhance financial systems, processes, and reporting to facilitate business growth.

⛳️ Requirements

• AAT qualified or actively pursuing a qualification, or hold ACA, ACCA, or CIMA qualifications.

• Possess a certificate, diploma, or degree in Accounting, Bookkeeping, Finance, or a comparable field.

• 1–2 years of bookkeeping experience, ideally within the construction or project-focused environment.

• Strong understanding of bookkeeping principles, management accounting, financial reporting, and financial controls.

• Proficient in Microsoft Excel and other Microsoft Office applications.

• Familiarity with online accounting software such as Zoho, Xero, QuickBooks, or Sage.

• Experience with Zoho Books and/or SimPRO is a plus.

• Background in construction, manufacturing, fit-out, engineering, contracting, or other project-based sectors is highly advantageous.

• High integrity, discretion, and meticulous attention to detail, with the capability to self-verify work and reduce errors.

• Excellent organizational and communication abilities, capable of managing multiple finance, compliance, and administrative tasks.

• Methodical and proactive, able to thrive in a fast-paced environment while supporting daily operations.

• Eagerness to learn new systems and processes, and propose enhancements.

• Friendly, collaborative, and enthusiastic about contributing to a growing family-run business.

🏝️ Benefits

• Highly competitive salary – paid weekly.

• HMO enrollment upon commencement.

• Additional HMO dependents added each year of service.

• 20 vacation days annually; 7 sick days.

• Annual performance bonuses and incentives.

• Yearly salary reviews and increases.

• Complimentary cooked rice, snacks, and hot drinks.

• Company polo shirts provided.

• Flexibility to work from home or the office – your choice.

• Vibrant, bright, and cheerful open-plan work environment.

• Prestigious clients and a highly professional yet friendly team.