Accounts Payable Analyst

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee the entire accounts payable process, from invoice receipt and three-way matching to payment runs, vendor reconciliations, and month-end closing activities.

• Analyze, categorize, and input large volumes of vendor invoices; align purchase orders with receiving documentation and address any discrepancies.

• Assign invoices to the appropriate general ledger accounts, jobs, and cost categories.

• Prepare and execute check, ACH, and card payment runs.

• Reconcile vendor statements and handle disputes, credits, and short payments.

• Prepare accounts payable accruals, reconcile the accounts payable subledger with the general ledger, and resolve outstanding items for month-end close.

• Develop and sustain aging reports, cash requirement forecasts, and vendor spending reports.

• Identify bottlenecks in payables and recurring errors; suggest and implement automation and process enhancements.

• Maintain vendor master records, gather and validate W-9 forms, assist with 1099 preparation, and apply appropriate sales and use tax treatments.

• Aid in internal reviews and external audits while adhering to approval and segregation-of-duties protocols.

• Collaborate with field, operations, purchasing, and shop teams to secure missing approvals, packing slips, and purchase order information.

• Reconcile high-volume corporate credit card accounts, managing over 50 cards and exceeding $100K in monthly volume.

• Investigate and resolve discrepancies related to credit cards, disputed charges, and unapplied credits with vendors and card-issuing banks.

⛳️ Requirements

• A minimum of 5 years of experience in accounts payable, encompassing full cycle and high-volume processing.

• Practical experience with purchase order-based invoicing and three-way matching.

• Experience in reconciling vendor statements and aligning the accounts payable subledger with the general ledger.

• Proficient knowledge of an ERP or accounting system such as NetSuite, or similar, along with a willingness to learn new systems.

• Advanced Excel capabilities, including the use of lookups, pivot tables, and reconciling extensive data sets.

• Familiarity with W-9 form collection and 1099 reporting.

• Keen attention to detail and a consistent practice of reviewing your own work.

• A sense of ownership and the ability to see problems through to resolution.

• Effective and professional communication skills with both vendors and internal teams.

• Ability to maintain confidentiality regarding financial and vendor information.

• Self-motivated and reliable in a remote work environment, with regular availability during business hours.

• Experience with sales and use tax across various jurisdictions (preferred).

• Background in multi-entity or multi-location payables (preferred).

• Familiarity with accounts payable automation or invoice capture tools (preferred).

• An Associate's or Bachelor's degree in Accounting, Finance, or a related discipline (preferred).

🏝️ Benefits

• 100% company-paid medical coverage premiums for you and your family.

• Options for dental and vision coverage available.

• 401k plan with a 4% matching contribution.

• Flexible paid time off (PTO).

• Commitment to a safety-first mindset and people-first values.