Accounts Payable Specialist

This is a fully remote position, open to applicants in Arizona.

📋 Description

• Receive, assess, code, and process vendor invoices, ensuring all necessary documentation, approvals, and accurate account allocations are in place.

• Verify invoice information, purchase orders, payment terms, and supporting documentation to detect errors, duplicate invoices, or any missing details.

• Maintain precise vendor records, which include payment details, account information, invoice histories, and pertinent correspondence.

• Prepare and coordinate scheduled payments in line with approved procedures, established deadlines, and relevant internal controls.

• Reconcile vendor statements and accounts payable balances, investigate discrepancies, and follow up with vendors or internal stakeholders to resolve any outstanding issues.

• Monitor invoice due dates, payment statuses, and outstanding balances to facilitate timely processing and effective cash flow management.

• Keep organized digital records of invoices, receipts, payment confirmations, expense documentation, and reconciliation processes.

• Professionally respond to vendor inquiries regarding invoices, account balances, payment statuses, and documentation requirements.

• Assist in month-end and year-end closing tasks by preparing schedules, reconciling accounts, and providing requested financial documentation.

• Identify avenues for enhancing documentation, workflow efficiency, accuracy, and compliance with established accounting standards.

• Safeguard confidential financial information and promptly escalate any unusual transactions, suspected errors, or control issues.

• Collaborate electronically, maintain clear documentation, provide timely updates, and adhere to established financial procedures.

⛳️ Requirements

• An associate degree in accounting, finance, business administration, or a related field is preferred; equivalent relevant experience may also be considered.

• Prior experience in accounts payable, bookkeeping, accounting administration, or a similar finance support role.

• Working knowledge of invoice processing, vendor reconciliation, payment procedures, expense coding, and fundamental accounting principles.

• Familiarity with accounting software, enterprise financial systems, and electronic document management tools.

• Proficient in spreadsheets, email, and standard office productivity applications.

• Strong attention to detail, numerical accuracy, organizational skills, and time management.

• Effective written and verbal communication skills, with the capability to professionally resolve routine issues.

• Ability to work independently, manage competing priorities, meet deadlines, and uphold confidentiality in a fully remote setting.

• Reliable internet access and a well-organized work environment.

• Consistent communication with relevant team members.

🏝️ Benefits

• 401(k) and Retirement Plan: Offering retirement savings options.

• Employee Assistance Program (EAP): Access to resources for employee assistance.

• Financial Planning Services: Resources available to support personal financial planning.

• Flexible Schedule: Flexibility in scheduling, subject to business requirements.

• Health Savings Account (HSA): Access to a health savings account.

• Life Insurance: Offering life insurance benefits.

• Professional Development Assistance: Support for eligible learning and professional development activities.

• Referral Program: Opportunities for employee referrals.