Accounts Payable Associate

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Accurately process, code, and post approximately 1,000 supplier invoices monthly across various group entities.

• Utilize Dext for invoice capture and ApprovalMax to facilitate approvals to budget holders.

• Prepare and execute multiple weekly supplier payment runs and month-end processes for all entities.

• Reconcile supplier statements, address discrepancies, and ensure the accuracy of supplier master data.

• Manage the aged creditors ledger and oversee accounts payable aging across entities.

• Follow up on outstanding and overdue items, highlighting any unusual or disputed items.

• Handle subcontractor payments, apply CIS deductions, and assist in preparing monthly CIS returns under the supervision of the Financial Controller.

• Serve as the primary contact for supplier and internal inquiries related to invoices and payments.

• Assist with month-end closing and purchase ledger balance sheet reconciliations.

• Organize documentation and supply information for both internal and external audits.

• Identify repetitive manual tasks and enhance accounts payable processes through automation and artificial intelligence.

• Work with Xero and QuickBooks Online while providing accounts payable support across a multi-entity, multi-currency organization.

⛳️ Requirements

• A minimum of two years' experience in a dedicated accounts payable or purchase ledger position, managing several hundred invoices monthly or more.

• Experience in supporting a business located outside your home country.

• Proficient in processing ledgers for overseas entities, dealing with multiple currencies, and collaborating with a finance team in a different time zone.

• Practical experience with UK purchase ledgers, including knowledge of UK VAT treatment on supplier invoices and GBP payment runs.

• Experience in running or significantly supporting accounts payable across multiple legal entities.

• Hands-on familiarity with Xero and/or QuickBooks Online.

• Knowledge of accounts payable automation tools such as Dext, ApprovalMax, Spendesk, or similar alternatives.

• Proven experience in closing accounts payable to strict deadlines, preparing accruals, and maintaining purchase ledger balance sheet reconciliations.

• Documented success in working fully remotely with a high degree of autonomy.

• Strong attention to detail and organizational skills across various entities and deadlines.

• Proficient in Google Workspace and quick to adapt to new systems.

• Clear, friendly, and confident communication skills with suppliers and colleagues.

• Trustworthy in managing confidential financial information.

• Interest in leveraging technology and AI to minimize manual finance tasks.

• Adherence to FCA Code of Conduct obligations.

• Additional experience in start-ups or scale-ups, M&A and integration, bookkeeping knowledge, CIS awareness, and accounts payable automation or AI project experience is considered an asset rather than a necessity.

🏝️ Benefits

• 23 days of annual leave in addition to South African public holidays and a day off for your birthday.

• Medical aid through Discovery, covering the Classic Smart plan, funded by the company.

• Provident fund contribution: we contribute 5% of your basic salary, matched by an additional 5% from you.

• Financial support for professional studies towards CIMA or ACCA, including fees and study leave.

• Mental health and wellbeing support through Oliva.

• A MacBook provided for work purposes.