Accounts & Operations Administrator, Bookkeeper

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Enter and code supplier invoices in Xero.

• Execute bank and account reconciliations.

• Generate customer invoices along with supporting spreadsheets, operator dockets, and necessary documentation.

• Oversee accounts payable and receivable administration.

• Address customer account inquiries, discrepancies, and credits.

• Track outstanding accounts and assist in payment follow-up.

• Maintain and refresh cash-flow forecasts.

• Finalize end-of-month financial and trucking/docket reporting.

• Ensure accurate maintenance of customer, supplier, and job financial records.

• Prepare and file IAS, BAS, and Super to the ATO via Xero.

• Manage cash flow and budgeting processes.

• Organize and process weekly payroll.

• Review timesheets and associated documentation.

• Set up new employees and oversee employee, leave, license, and onboarding records.

• Manage business emails and daily operational spreadsheets.

• Review operator/driver dockets.

• Assist with allocations for employees, trucks, and machinery.

• Prepare and issue quotes, as well as follow up on outstanding quotes and customer inquiries.

• Coordinate site visits and appointments.

• Maintain electronic filing and document control systems.

• Assist with SWMS, quality assurance, and ISO documentation.

• Maintain records for projects, fleet, and compliance.

• Follow up on missing documentation, purchase orders, or required information.

• Provide general administrative support and overflow assistance.

⛳️ Requirements

• Candidate must be based in the Philippines.

• Previous experience in bookkeeping, accounts, or senior administration is required.

• Strong working knowledge of Xero is essential.

• Experience with job costing and cash-flow forecasting.

• Familiarity with payroll, invoicing, and reconciliations is necessary.

• Advanced skills in spreadsheets, including lookups, pivot tables, and reporting.

• Proficient in Google Sheets, including formulas, filtering, and data management.

• Confident using Google Docs, Outlook, and cloud-based systems.

• Strong numerical skills and attention to detail.

• Ability to navigate multiple information sources and identify discrepancies.

• Excellent organizational and time-management abilities.

• Strong written and verbal communication skills.

• Capable of working independently and managing recurring deadlines.

• High level of confidentiality and professionalism is required.

• Comfort in direct interactions with customers, suppliers, and employees.

• Any ongoing roles or client work must be disclosed.

• Engagement should be reflected on LinkedIn as “Independent Contractor.”

🏝️ Benefits

• 100% remote work from home.

• Flexible time management as an independent contractor, while aligning approximately with AU business hours.

• Independent Contractor Agreement engagement.