Accounts Executive

This is a fully remote position, open to applicants in Malta.

📋 Description

• Assist the Head of Finance in managing daily financial operations across several entities.

• Ensure accounting records are complete, precise, and current.

• Accurately post supplier and contractor invoices to the appropriate entity, ensuring correct coding and dates.

• Record card transactions and track outstanding receipts.

• Generate recurring customer and inter-company invoices.

• Reconcile supplier statements and address any supplier inquiries.

• Process claims for employee expenses.

• Conduct weekly reconciliations of bank and payment platform accounts for all entities.

• Maintain the status sheet for reconciliations.

• Escalate any unmatched transactions and unusual items.

• Distribute customer statements and payment reminders.

• Allocate receipts to invoices, including partial payments.

• Keep the aged receivables report updated.

• Prepare monthly payment runs for contractors and suppliers for approval.

• Compile month-end schedules, including prepayments and accruals.

• Gather data for VAT returns.

• Maintain finance trackers that cover reconciliations, subscriptions, and contractor management.

• Organize and file invoices, statements, and receipts in the shared drive.

• Keep supplier and contractor records updated in Xero.

• Maintain the fixed asset register.

• Compile documents as requested by auditors and advisors.

• Participate in weekly check-ins, adhere to agreed KPIs, and complete ad hoc tasks.

⛳️ Requirements

• 2–3 years of experience in an accounting or finance position.

• Part-qualified in ACCA, AAT, or an equivalent qualification.

• Proficient in using Xero, including bill management, invoicing, and bank reconciliation.

• Comfortable with Excel and maintaining organized files.

• Experience with reconciliations, accounting entries, and credit control processes.

• Strong written English skills for correspondence with suppliers, operators, and advisors.

• Organized and accountable work ethic.

• Eagerness to learn and take initiative to complete tasks.

• Clear and timely communication regarding deadlines and open inquiries.

• Willingness to utilize AI tools daily and contribute to process improvements and automation.

• Experience working across multiple entities is a plus.

• Background in the iGaming or technology sector is an advantage.

• Familiarity with payment platforms or electronic money institutions is a bonus.

🏝️ Benefits

• Flexible part-time schedule of 20–25 hours per week, arranged within standard office hours.

• Fully remote work opportunity within Malta.

• Minimal meeting schedule.

• High level of autonomy in your role.

• Practical exposure to a finance function across multiple entities.

• Structured onboarding process.

• Direct collaboration with the Head of Finance.

• Opportunities to enhance finance processes through AI and automation.

• Potential for growth and increased responsibilities as the team and organization expand.

• Equal opportunity employer.

• All applications will be handled confidentially.