Accounting Support Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee, prioritize, and manage the shared accounting inbox on a daily basis.

• Assess and direct incoming emails to the suitable team member or queue.

• Promptly identify time-sensitive items and ensure appropriate follow-up.

• Address routine inquiries in the inbox with precise and professional written communication.

• Record and maintain accounts payable and accounts receivable documentation.

• Process and log invoices with accurate coding, amounts, and dates.

• Update and maintain vendor records regularly.

• Execute reconciliations and cross-checks to detect and rectify data-entry inaccuracies.

• Provide general administrative assistance to the accounting team.

• Organize, file, and preserve financial documents and records.

• Assist with ad hoc accounting and administrative tasks as assigned by the accounting lead.

• Complete the required application, interview, assessment, reference-check, and onboarding process as needed.

⛳️ Requirements

• Previous experience in accounting support, data entry, AP/AR, or a comparable administrative finance position.

• Outstanding attention to detail with a zero-error standard in data entry and record keeping.

• Strong written communication skills in English.

• Organized, dependable, and self-motivated; capable of managing ongoing tasks independently after training.

• Comfortable in a fast-paced environment where both accuracy and responsiveness are crucial.

• Availability for full-time work during US business hours.

• Updated resume is required.

• A brief Loom video (1 to 2 minutes) introducing yourself and detailing relevant experience and methods for error prevention; only candidates submitting a Loom video will proceed.

• Familiarity with accounting or ERP software such as QuickBooks, NetSuite, or similar platforms is a plus.

• Experience managing a shared inbox or email queue is a plus.

• Background in supporting an accounting or finance team within a distribution, wholesale, or e-commerce business is a plus.

🏝️ Benefits

• Compensation in USD, paid bi-monthly (on the 15th and 30th).

• Paid Time Off according to company policy.

• Holidays observed in line with company guidelines.

• Fully remote work setup.

• Availability required during US business hours.

• Direct collaboration with the accounting lead, ensuring rapid feedback and clear guidance.

• Strong potential for long-term permanent placement for the right candidate.