Accounting Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Perform precise daily accounting functions across various legal entities.

• Input, categorize, review, and process invoices from vendors and contractors.

• Keep vendor records up to date and assist in the collection, validation, and annual preparation of W-9 and 1099 forms.

• Prepare approved transactions for payment processing.

• Examine contracts, statements of work, billing schedules, project budgets, purchase orders, deposits, change orders, billable expenses, and pass-through costs for customer invoicing.

• Prepare, review, enter, and post invoices for customers and projects in Sage Intacct.

• Oversee billing completeness, handle routine invoice corrections or reissues, and aid in collection follow-up.

• Record and apply customer payments, investigating any unapplied or unidentified cash receipts.

• Conduct monthly bank reconciliations and address or escalate reconciling differences.

• Complete assigned monthly account reconciliations and maintain comprehensive reconciliation support.

• Execute assigned month-end closing tasks and prepare recurring schedules along with basic journal-entry support.

• Review employee and contractor expense reports in SAP Concur, ensuring accurate accounting in Sage Intacct.

• Carry out daily accounting tasks and maintain data related to vendors, customers, projects, and transactions.

• Assist with vendor and customer setup, investigate transaction and integration discrepancies, and escalate system issues as necessary.

• Preserve documentation for invoices, approvals, reconciliations, expenses, and payments.

• Provide transaction support and schedules for audits, tax work, and internal reviews.

• Maintain up-to-date procedures for recurring accounting tasks.

⛳️ Requirements

• 2-4 years of practical accounting experience, encompassing accounts payable, accounts receivable or billing, bank reconciliations, and month-end accounting assistance.

• Proficiency in Sage Intacct is mandatory.

• Proficiency in SAP Concur is essential, including expense report review, receipts, categorization, approval workflows, corrections, and implications for downstream accounting.

• Understanding of debits and credits, general ledger coding, accrual accounting, transaction cutoff, accounts payable, accounts receivable, and balance sheet reconciliations.

• Proven experience in preparing bank and account reconciliations and investigating reconciling differences until resolution is achieved.

• Experience in coding transactions across departments, projects, locations, or legal entities.

• Strong skills in Excel or Google Sheets, including formulas, lookups, filters, pivot tables, and reconciliation schedules.

• Excellent attention to detail, organization, and capability to independently investigate routine discrepancies prior to escalation.

• Clear written and verbal communication skills, with the ability to collaborate effectively with Finance, Operations, employees, contractors, customers, and vendors.

• An associate or bachelor's degree in Accounting, Finance, Business, or a related field is preferred; relevant accounting experience may be accepted in place of a degree.

• Experience in multi-entity accounting is preferred.

• Background in project-based, professional services, event, security, or operations-focused accounting is preferred.

• Familiarity with Bill.com is preferred.

• Experience in supporting 1099 reporting and vendor compliance is preferred.

• Exposure to project profitability, job-cost accounting, or project-based billing is preferred.

• Experience in an automated accounting environment and supporting practical process enhancements is preferred.

🏝️ Benefits

• Medical, dental, and vision coverage

• Multiple medical plan options that include preventive care, prescription coverage, telemedicine, and mental health support

• Tax-advantaged accounts such as FSA, Dependent Care FSA, and HSA

• Employee support programs

• Company-paid life and AD&D insurance

• 401(k) retirement plan featuring a 3% employer safe-harbor match

• Unlimited Paid Time Off

• Coverage and eligibility determined by plan rules

• Enrollment available within 30 days of eligibility

• Medical coverage begins on the date of hire or the first of the following month