Accounting Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Manage the daily financial records for a growing digital agency.

• Perform weekly and month-end reconciliations for all bank and credit card accounts in QuickBooks Online.

• Conduct weekly reconciliations every Monday to ensure QBO balances align with actual bank statements.

• Identify and flag discrepancies such as missing deposits, duplicates, or incorrect amounts on the same day.

• Trace unusual transactions back to their sources, including bank statements, invoices, or contracts prior to posting.

• Prepare journal entries that require approval from leadership.

• Provide a monthly profit and loss statement, balance sheet, and accounts receivable aging by the 10th of each month.

• Maintain clean financial records in preparation for the CPA's quarterly review.

• Handle monthly recurring client invoicing through Nickel on the first day of each month.

• Generate one-time project invoices as new contracts are finalized.

• Monitor outstanding invoices and send payment reminders for those overdue by 15 days or more.

• Apply payments to the appropriate invoices and reduce past-due accounts receivable.

• Enter vendor bills, schedule payments, and keep vendor records updated.

• Ensure timely payment to vendors.

• Collect contractor hours, rate changes, and new hire information for biweekly payroll processing.

• Submit and confirm payroll details before each ADP deadline.

• Develop and maintain standard operating procedures for recurring tasks.

• Utilize QBO bank rules, templates, and available tools to independently resolve routine issues.

• Respond to inquiries from clients, vendors, and team members within one business day.

• Escalate issues that require decisions, ensuring thorough research is completed.

⛳️ Requirements

• A minimum of 3 years of full-cycle bookkeeping experience for small businesses in the US.

• Daily, hands-on expertise in QuickBooks Online, particularly with bank feeds, bank rules, and reconciliations.

• Proficient in invoicing, accounts receivable collections, and accounts payable for service-oriented businesses.

• Familiarity with US payroll inputs for W-2 and 1099 employees, as well as experience with payroll providers like ADP or Gusto.

• Strong written English skills for communication with clients and vendors via email.

• Demonstrated attention to detail and a consistent practice of documenting work.

• Experience with Nickel or similar invoicing and payment platforms is preferred.

• Background in supporting a digital agency or professional services firm is preferred.

• Experience collaborating with an external CPA for quarterly reviews and year-end processes is preferred.

• QuickBooks Online ProAdvisor certification is preferred.

• Experience in writing standard operating procedures or process documentation is preferred.

🏝️ Benefits

• Full-time employment opportunities.

• Flexibility with remote work arrangements.