Accounting & Bookkeeping Virtual Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Review and audit transactions in QuickBooks Online to ensure accuracy and completeness.

• Confirm that all expenses are backed by the necessary receipts and documentation.

• Examine and reconcile credit card transactions, debits, and various expenses.

• Ensure that transactions are categorized according to the predefined Chart of Accounts.

• Detect discrepancies, missing information, and unusual transactions for further investigation.

• Maintain well-organized financial records to support month-end reporting.

• Assist in the preparation and documentation required for the company's CPA.

• Review receipts and related documentation tied to financial transactions.

• Confirm disposal tickets and associated documentation within iCans.

• Monitor transactions for any missing receipts or supporting records.

• Follow up with drivers and team members to collect outstanding documentation.

• Cross-check operational information between iCans and QuickBooks Online.

• Verify that disposal activities have the necessary supporting documentation.

• Track outstanding documentation and follow up as needed.

• Escalate any unresolved or significant financial discrepancies.

• Adhere to established bookkeeping procedures, checklists, and Standard Operating Procedures (SOPs).

• Document recurring workflows related to accounting and financial administration.

• Identify opportunities to enhance the accuracy and efficiency of bookkeeping processes.

• Support AI and automation initiatives for repetitive administrative tasks.

• Complete assigned financial administration tasks with precision and timeliness.

⛳️ Requirements

• Prior experience in bookkeeping, accounting administration, finance administration, or a similar position.

• Strong written and verbal communication skills in English.

• Exceptional attention to detail and accuracy.

• Comfortable handling financial records and transactional data.

• Strong organizational and recordkeeping abilities.

• Capability to identify discrepancies and resolve issues effectively.

• Comfortable with repetitive financial review and reconciliation tasks.

• Ability to communicate professionally with internal team members and drivers.

• Strong adherence to established processes and SOPs.

• Ability to maintain confidentiality when dealing with financial information.

• Reliable internet connection and a suitable remote work setup.

• Proficiency in QuickBooks Online.

• Experience with Microsoft Excel or Google Sheets.

• Knowledge of digital receipt and document management.

• Experience with spreadsheet-based reconciliation.

• Familiarity with cloud-based file management.

• Proficient in email and communication platforms.

• Previous experience supporting a Canadian or North American business.

• Regular use of QuickBooks Online.

• Experience preparing records for external accountants or CPAs.

• Familiarity with reconciliation and month-end close support.

• Experience in field-service, transportation, logistics, or disposal businesses.

• Experience managing receipts and supporting documentation from field-based employees.

• Familiarity with financial audit preparation.

• Experience in enhancing bookkeeping workflows or implementing automation.

• Basic understanding of Canadian bookkeeping practices.

• Extremely detail-oriented and cautious with financial information.

• Dependable and consistent in completing recurring tasks.

• Organized and methodical when reviewing large volumes of transactions.

• Proactive in identifying missing information.

• Comfortable following established processes and checklists.

• Persistent and professional when following up on outstanding documentation.

• Comfortable communicating directly with drivers and other internal team members.

• Trustworthy and discreet when handling confidential financial information.

🏝️ Benefits

• Remote work setup.

• Full-time employment.