Accounting Associate

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Oversee the Accounts Payable process from the receipt of invoices to payment and reconciliation.

• Establish and maintain vendor records in Sage X3, including W-9 forms and necessary tax details.

• Evaluate and process invoices using Bill.com and Sage X3.

• Input and review requests for payments, reimbursements, and other accounting transactions.

• Track the status of invoices and payments, following up on pending approvals or unpaid invoices.

• Address vendor inquiries and resolve discrepancies related to invoices and payments.

• Manage and audit corporate credit card and cash expense submissions via Rydoo.

• Assess expenses for proper classification, documentation, and compliance with T&E policies.

• Upload approved expenses from Rydoo to Sage X3 on a weekly basis.

• Prepare and disseminate monthly reports on T&E trends.

• Manage and account for recurring expenses.

• Review and categorize bank transactions.

• Assist with month-end closing activities, including open items, account activities, accruals, and bank reconciliations.

• Investigate and resolve accounting discrepancies and outstanding items.

• Support annual and interim external audits.

• Assist with ad hoc accounting analyses, reporting, and special projects.

• Utilize Power BI, Excel, and other tools to analyze expenditures, budgets, and financial trends.

• Identify overspending, unusual activities, and opportunities for cost savings.

• Collaborate with budget holders to enhance budget management.

• Develop reports and present financial trends during quarterly MOON meetings and other internal gatherings.

• Partner with departments, suppliers, vendors, and external stakeholders on accounting matters.

• Provide timely updates on responsibilities and outstanding items.

• Drive improvements in process, efficiency, accuracy, and internal controls.

• Assist with documenting accounting procedures and best practices.

• Engage in social and environmental initiatives aligned with sustainability goals.

• Support additional accounting and finance projects and assignments.

⛳️ Requirements

• An analytical thinker with a keen eye for detail.

• Passionate about ensuring client satisfaction.

• Proactive and self-motivated individual.

• Strong interest in learning new concepts, processes, and unique requirements; willing to share knowledge and skills with the team.

• Highly organized and capable of managing multiple deadlines consistently.

• Comfortable working with minimal supervision on daily tasks, seeking guidance from your supervisor for new or complex assignments.

• Able to maintain confidentiality and exercise discretion in all matters.

• Honest and trustworthy.

• Adaptable to change and quick to learn.

• Available to work during US business hours, with flexibility based on operational needs.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• 3+ years of experience in Accounts Payable, general accounting, or a similar position.

• Strong understanding of accounting principles, including Accounts Payable, accrual accounting, expense recognition, reconciliations, and budgeting.

• Proficient in Microsoft Excel and the Microsoft Office Suite.

• Experience with ERP and accounting systems.

• Strong analytical and problem-solving capabilities with exceptional attention to detail.

• Ability to organize and prioritize multiple responsibilities in a fast-paced environment with shifting deadlines.

• Excellent written and verbal communication skills.

• Capable of effective and professional communication with employees at all levels as well as with external vendors and partners.

• Ability to work independently on routine tasks while also collaborating as part of a team.

• Proactive and resourceful in problem-solving, escalating non-routine issues to your supervisor.

• Skilled at identifying inefficiencies and offering recommendations for process enhancements.

• Comfortable asking insightful questions while showcasing initiative in resolving routine issues.

• Ability to work with urgency while maintaining accuracy and attention to detail.

• Adaptable, flexible, and willing to take on new responsibilities as business needs evolve.

• Comfortable analyzing financial data and presenting findings to colleagues and supervisors.

• Committed to maintaining confidentiality and handling sensitive financial information appropriately.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and growth.

• Supportive and inclusive work environment.

• Flexible working hours to promote work-life balance.

• Participation in social and environmental initiatives.