Accounting Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver transactional and administrative accounting assistance to the US Finance team.

• Provide support for accounts payable, cash receipts, payroll administration, vendor records, and financial documentation.

• Collaborate with finance colleagues to ensure that transactions are accurately documented, coded, processed, and prepared for reconciliation and month-end closing.

• Assist with semi-monthly payroll administration, including payroll schedules, documentation, data verification, and routine system management.

• Address routine inquiries related to accounts payable and expense reimbursements from staff and vendors.

• Work with budget holders and approvers to secure necessary approvals and supporting documentation.

• Execute accounts payable transactions, including invoices, check requests, and expense reimbursements.

• Oversee the Accounts Payable mailbox and ensure timely processing of invoices and related documentation.

• Code and process approved invoices in Sage Intacct or other designated accounting systems.

• Maintain vendor records and supporting documentation, including the collection and verification of W-9 forms.

• Prepare payment templates and supporting documents for authorized review and release; does not have the authority to approve or release payments.

• Aid in year-end vendor reviews and the preparation of information for Forms 1099 and 1096 reporting.

• Process and document cash receipts while maintaining supporting records.

• Assist with reconciliations and transaction assessments.

• Ensure accurate accounting records are maintained for audit and compliance purposes.

• Support audit requests, retrieve financial records, and handle routine finance administration tasks.

• Identify incomplete documentation, unusual transactions, or potential control concerns and report them to the Finance Manager.

• Contribute to enhancements in standard finance processes.

⛳️ Requirements

• Completion of relevant coursework, certification, associate degree, or equivalent practical experience in Accounting, Finance, Business Administration, or a related discipline.

• A minimum of 1 year of relevant experience in accounts payable, bookkeeping, accounting support, payroll administration, or similar finance operations.

• Strong attention to detail and a dedication to accuracy.

• Effective organizational and time-management skills, capable of managing routine deadlines and competing priorities.

• Proficient in Microsoft Excel and comfortable with learning finance and payroll systems.

• Ability to communicate professionally and effectively with staff, vendors, and other stakeholders.

• Capacity to work independently within established procedures and as part of a collaborative team.

• Commitment to confidentiality and the proper handling of sensitive financial and employee information.

• Candidates must be legally authorized to work in the United States at the time of application; sponsorship is not offered.

• Experience with Sage Intacct or other ERP/accounting systems is preferred.

• Familiarity with ADP or other payroll platforms is preferred.

• Previous experience in a nonprofit, international NGO, or similarly complex organization is preferred.

• This is a computer-based role requiring extended screen time and regular remote collaboration.

• May occasionally require evening work to meet critical finance deadlines.

🏝️ Benefits

• Fully remote work arrangement.

• Regular remote collaboration.

• Reasonable adjustments/accommodations throughout the recruitment process.

• Commitment to equality, diversity, and inclusion.