Virtual Executive Assistant

This is a fully remote position, open to applicants in United States, +4 more locations.

📋 Description

• Act as the main point of contact for designated clients

• Oversee and organize intricate calendars and appointments

• Arrange meetings, calls, and events across various time zones

• Anticipate and actively resolve scheduling conflicts

• Supervise and manage inboxes, including drafting and replying to emails

• Prioritize communications and ensure prompt follow-up

• Serve as a liaison between clients and both internal and external contacts

• Prepare documents, presentations, and reports

• Manage data entry, file organization, and record keeping

• Assist with project coordination and task tracking

• Research and book flights, accommodations, and transportation

• Create comprehensive itineraries and manage travel adjustments

• Coordinate both virtual and in-person meetings or events

• Support daily business operations

• Conduct research and compile relevant information

• Identify opportunities for process enhancements and efficiency improvements

• Send out weekly usage reports

• Respond to communications within a two-hour timeframe

• Maintain thorough client profiles

• Adhere to Zirtual’s best practices for success

• Operate independently with assistance from an Account Supervisor

⛳️ Requirements

• Exceptional organizational and time management abilities

• Outstanding written and verbal communication skills

• High level of attention to detail and accuracy

• Capability to manage several clients and deadlines simultaneously

• Proactive, resourceful, and solution-focused approach

• Ability to work autonomously in a remote setting

• Associate’s or Bachelor’s degree in Business Administration or a related field (or equivalent experience)

• 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role

• Experience supporting multiple clients or executives is preferred

• Typing speed of at least 50 WPM with accuracy

• Proficiency in Google Workspace and/or Microsoft Office

• Familiarity with Google Calendar and Outlook

• Knowledge of project management and CRM tools such as Asana, Trello, ClickUp, Zoho, and Salesforce

• Experience with Slack, Zoom, and Teams

• Reliable high-speed internet, computer, and phone

• Ability to maintain confidentiality and professionalism

• Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client

• Must reside in the United States or Canada

🏝️ Benefits

• Remote work arrangement

• Independent contractor opportunity

• Flexible client-agreed business-hour availability; around-the-clock availability is not expected

• Work-life balanced company environment

• Account Supervisor support, client relationship guidance, quality feedback, and ongoing assistance

• No equipment provided; candidates are not required to pay for equipment

• Recruitment process is free for candidates; no financial requests