Executive Assistant

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Oversee intricate and rapidly changing calendars across various time zones and regions.

• Offer scheduling and coordination assistance.

• Manage sensitive and confidential matters with utmost discretion.

• Collaborate with internal stakeholders, external partners, and senior leadership.

• Work alongside other executive assistants to synchronize schedules and uphold cross-functional coordination.

• Anticipate needs, oversee follow-ups, highlight conflicts, and ensure alignment among stakeholders.

• Develop scalable structures, processes, and systems for a rapidly expanding AI organization.

• Identify opportunities to automate and optimize repetitive tasks using AI and productivity tools.

• Provide daily administrative support to enable senior leadership to concentrate on strategic objectives.

⛳️ Requirements

• Demonstrated experience in supporting senior leaders and their larger teams in a dynamic environment.

• Background in coordinating with other Executive Assistants across the organization.

• Strong organizational abilities to manage competing priorities, evolving timelines, and multiple stakeholders.

• Outstanding written and verbal communication skills.

• High emotional intelligence and discretion when handling sensitive information.

• Capability to support both an individual and a larger team, transitioning between senior leadership assistance and broader operational needs.

• Friendly and capable of establishing trusted relationships throughout the organization.

• Proficiency with AI tools such as Claude or ChatGPT, and a willingness to embrace new systems.

• High personal standards and a keen attention to output quality.

• Valid passport and readiness to travel globally approximately 40% of the time.

• Fluent in English, both written and spoken.

• Proficiency in a European language is an advantage.

🏝️ Benefits

• Annual discretionary professional development stipend.

• Annual discretionary stipend for colleague meet-ups.

• Annual company offsite event.

• Monthly co-working stipend for employees located away from a main hub.

• Flexible remote work and global team environment.