Executive Assistant

This is a fully remote position, open to applicants in Brazil, +1 more country.

📋 Description

• Oversee intricate and fast-paced calendars across various time zones and regions.

• Provide scheduling and logistical support for senior executives.

• Manage sensitive and confidential issues with the utmost discretion.

• Liaise with internal stakeholders, external partners, and senior leadership.

• Collaborate with fellow executive assistants to synchronize schedules and share relevant context.

• Anticipate requirements, manage follow-ups, flag conflicts, and ensure stakeholder alignment.

• Develop scalable structures, processes, and systems for a rapidly expanding AI organization.

• Identify opportunities to automate and optimize repetitive tasks using AI and productivity tools.

⛳️ Requirements

• Demonstrated experience assisting senior leaders and their teams in a dynamic environment.

• Experience coordinating with other executive assistants throughout the organization.

• Excellent organizational skills in managing competing priorities, changing timelines, and multiple stakeholders.

• Outstanding written and verbal communication abilities.

• High emotional intelligence and discretion when handling sensitive information.

• Capability to support both an individual and a larger team, balancing between senior leadership assistance and broader operational requirements.

• Approachable and skilled in cultivating authentic relationships across the organization.

• Proficient with AI tools such as Claude or ChatGPT and quick to adapt to new systems.

• Strong personal standards and keen attention to the quality of output.

• Valid passport required.

• Willingness to travel internationally approximately 40% of the time.

• Fluent in both written and spoken English and Spanish.

• Proficiency in Portuguese is a plus.

🏝️ Benefits

• Annual discretionary stipend for professional development.

• Annual discretionary stipend for social travel to connect with colleagues.

• Annual company offsite event.

• Monthly co-working stipend for employees situated away from a main hub.

• Flexible location policy that prioritizes talent over geographical constraints.