Virtual Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee the Founder's calendar, managing appointments and meetings across the Brisbane and Cape Town time zones.

• Review and organize the inbox, prioritizing inquiries and drafting responses for approval.

• Create meeting agendas, take notes during sessions, and ensure follow-up on action items.

• Monitor and track communication with partners, sponsors, clubs, and community stakeholders.

• Keep partnership records, agreements, and important dates up to date.

• Prepare various documents, reports, presentations, and correspondence.

• Assist with logistical coordination for Season One, match days, and events.

• Coordinate tasks and deadlines across projects and team members on the ground.

• Maintain precise and current spreadsheets, records, and internal documentation.

• Conduct data entry, research, and general administrative duties.

• Provide support for scheduling and basic administration related to social media.

• Identify and implement enhancements to organizational processes.

• Represent the company in a manner consistent with its approved voice.

• Ensure that tasks, follow-ups, and deadlines are met, maintaining organized records.

⛳️ Requirements

• Proven experience as a Virtual Assistant, Executive Assistant, Personal Assistant, or a similar role.

• Excellent proficiency in written English.

• Capability to draft professional emails that require no revisions.

• Exceptional organizational and time management skills across competing priorities.

• Strong attention to detail.

• Ability to work independently with minimal supervision.

• Proficient in Microsoft 365, Google Workspace, and other online tools.

• Quick learner of new systems.

• Genuine interest in women's sports, girls' football, or African sporting communities.

• Background or working-with-children check is required.

• Ability to adhere to the client's safeguarding policy.

• Maintain strict confidentiality regarding player, family, partner, and sponsor information.

• Must secure the Founder's approval before making commitments, public associations, or mentions of partners.

• Experience supporting a founder or an early-stage organization is advantageous.

• Familiarity with CRM or project management tools is a plus.

• Experience in supporting events, partnerships, or community programs is beneficial.

• Knowledge of South Africa or experience working across time zones is advantageous.

🏝️ Benefits

• Flexible part-time working hours.

• Opportunity for remote work.

• Independent contractor arrangement.