Virtual Assistant

This is a fully remote position, open to applicants in Czechia.

📋 Description

• Oversee calendars, appointments, meetings, conferences, and travel arrangements, ensuring effective coordination across various time zones.

• Create itineraries, agendas, presentations, reports, spreadsheets, and other essential business documentation.

• Draft, edit, format, proofread, translate, and transcribe documents and correspondence in adherence to Firm standards.

• Monitor email inboxes, assist with routine correspondence, and coordinate follow-up actions.

• Maintain electronic filing and document management systems, including Filesite and Dentons Direct, while ensuring accurate record keeping.

• Collaborate with Business Services teams on matter openings, conflict checks, billing, and invoicing processes.

• Work alongside Risk, Finance, Billing, OGC, HR, BD, and Marketing teams to fulfill workflows and requests.

• Partner with other Virtual Assistants to ensure service continuity, balance workloads, and provide coverage.

⛳️ Requirements

• One to three years of experience in an administrative, executive assistant, secretarial, coordination, or business support role; experience in professional services, legal, corporate, or international environments is preferred.

• Proven experience in supporting multiple stakeholders, managing competing priorities, and coordinating intricate administrative processes.

• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.

• Skills in document formatting and proofreading.

• Familiarity with document management systems, virtual collaboration tools, and remote working environments.

• Outstanding communication, organization, prioritization, and time-management skills, with a keen eye for detail.

• A proactive, reliable, and collaborative approach, exercising discretion and sound judgement while maintaining effectiveness under pressure.

• A degree, or ongoing studies, in Law, Business Administration, Finance, or a related field is preferred.

🏝️ Benefits

• 5 weeks of vacation.

• 3 sick days.

• Meal allowance of CZK 110/day.

• Home office allowance of CZK 4.70/hour.

• Multisport card valued at CZK 420 and/or Multipass card (Flexi pass) valued at CZK 500 per month.