This is a fully remote position, open to applicants in Cyprus, +6 more countries.

📋 Description

• Collect, match, and file every receipt and invoice on the same day.

• Prepare bookkeeping for each company and follow up on missing information.

• Ensure NDAs and contracts are signed, versioned, and stored properly.

• Maintain the drive structure to facilitate quick document retrieval.

• Follow up with lawyers, tax advisors, and partners until all open points are resolved.

• Conduct brief research tasks culminating in clear recommendations.

• Manage daily communication via email and WhatsApp: sort, flag, and respond as needed.

• Schedule calls and meetings across various individuals and time zones.

• Plan travel and logistics, including occasional personal bookings.

• Provide scheduling, travel, and administrative support to the broader team.

• Assist a family office and multiple rapidly growing companies across various sectors, including apps, agencies, B2B CRM, e-commerce, cosmetics, and skincare.

⛳️ Requirements

• Near-native conversational fluency in German.

• Proficient in English.

• Clear, friendly, and prompt communication with an understanding of tone and discretion.

• Highly organized, reliable, and discreet in approach.

• Minimum of 2 years experience as an executive assistant, office manager, or in operations.

• Comfortable working with numbers and invoices.

• Daily user of Claude or ChatGPT, demonstrating how it saves time.

• AI enthusiast who creates their own workflows (extra credit).

• Experience in a fast-paced environment (extra credit).

• Confidence to review and challenge project plans, quotes, and invoices (extra credit).

• Must be available to work remotely within CET ±3 hours.

• Full-time, primary role; no freelancing or secondary jobs permitted.

🏝️ Benefits

• Full-time, exclusive role.

• Completely remote position.

• 20 days of paid leave.

• Stable contract with Ingo Lange Ltd, Cyprus.

• Opportunities for growth and increased responsibility.

• Direct collaboration with Dr. Ingo Lange in a small, dynamic team that utilizes AI extensively.

• Independent contractor arrangement.

• Gross salary with tax-related processes managed by the contractor.