Executive Assistant, VPs, Operations, Renewals

This is a fully remote position, open to applicants in Arizona, +6 more states.

📋 Description

• Provide support to two Vice Presidents on the Splunk Renewal Operations team.

• Prioritize and manage the calendars, schedules, meetings, attendees, and delegates for the VPs.

• Coordinate speaking engagements for the VPs in collaboration with the communications team.

• Plan and organize meetings, including agendas, locations, meeting technology, logistics, briefing documents, notes, and action items.

• Prepare travel packages for international trips and significant domestic events.

• Act as a proxy for communications and approvals as authorized.

• Address general inquiries, refer routine matters, follow up on completion, and resolve issues within established policies.

• Mentor members of the administrative community in problem-solving techniques.

• Assess when executive action is needed and offer recommendations.

• Arrange detailed global travel plans and optimize itineraries.

• Manage Cisco travel expenses and coordinate airline upgrades when available.

• Provide analytical support for special executive projects.

• Conduct research on issues, analyze problems, compile data, and prepare reports.

• Prepare and brief itineraries, and accompany VPs at major corporate events such as GSX.

• Handle sensitive and confidential matters with professionalism.

⛳️ Requirements

• A minimum of 4 years of experience in an administrative setting.

• At least 2 years of experience supporting a principal at the director level or higher.

• Expert-level proficiency in Windows desktop applications, including Outlook, Word, Excel, and PowerPoint.

• Experience in calendar management, meeting planning, and travel coordination.

• Exceptional verbal and written communication skills.

• Ability to establish connections with executive/senior staff and clients.

• Strong interpersonal skills and independent decision-making ability.

• Highest level of integrity and capability to handle confidential information.

• Remarkable attention to detail.

• Capacity to balance strategic and tactical actions effectively.

• Collaborative problem-solving and decision-making capabilities.

• Previous experience in the high-tech industry is preferred.

• Prior experience with Cisco is a plus.

• An associate degree is preferred.

🏝️ Benefits

• Medical, dental, and vision insurance.

• 401(k) plan with Cisco matching contributions.

• Paid parental leave.

• Short- and long-term disability coverage.

• Basic life insurance.

• Cisco restricted stock unit grants may be available.

• 10 paid holidays each full calendar year.

• 1 floating holiday for non-exempt employees.

• Paid day off for birthdays.

• Paid year-end holiday shutdown.

• 4 paid personal wellness days.

• 16 paid vacation days each full calendar year for non-exempt employees.

• Flexible vacation time off program with no defined limit for eligible exempt employees.

• 80 hours of sick time upon hire and each January 1st thereafter.

• Up to 80 hours of unused sick time may be carried forward.

• Additional paid time off for critical or emergency family issues.

• Optional 10 paid volunteer days each full calendar year.

• Annual bonuses for non-sales roles, subject to Cisco policies.