Virtual Assistant, Accounting – Operations

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Process supplier invoices, generate customer bills, record payments, and follow up on outstanding accounts using Xero.

• Prepare precise and prompt quotes, invoices, and purchase orders for both customers and suppliers.

• Identify suppliers, request and compare quotes, and suggest cost-effective purchasing solutions.

• Establish and maintain the fleet management system, ensuring that equipment records, schedules, and details are current.

• Develop and uphold a customer CRM database with complete and accurate customer records and activities.

• Engage with customers, draft sales correspondence, and assist the director in business development initiatives.

• Support pricing efforts, monitor costs, and produce basic commercial reports on sales, costs, and profitability.

• Manage daily administrative tasks while keeping organized and precise business records.

• Collaborate directly with the company director while independently handling multiple responsibilities.

• Provide support to an Australian company in the powerline materials, equipment hire, and electrical infrastructure sector.

⛳️ Requirements

• A minimum of 3 years of demonstrated experience.

• Proven background in accounts administration, specifically in accounts payable and receivable, invoicing, and payment recording.

• Experience in procurement, preparing quotations, managing purchase orders, and coordinating with suppliers or other general operations support.

• Strong understanding of AR/AP processes, quoting, and purchasing procedures.

• Good commercial awareness regarding business costs, pricing strategies, and profitability.

• Proficient in using Xero software.

• Comfortable working with spreadsheets (Excel or Google Sheets).

• Experience with CRM systems or fleet management software is a plus.

• Highly organized, detail-oriented, proactive, capable of working independently and managing tasks remotely.

• Excellent written and verbal communication skills in English, maintaining a professional tone in emails and customer interactions.

• A bachelor's degree in Business Administration, Accountancy, Finance, or a similar field.

• Availability to work from 5:00 AM–2:00 PM or 6:00 AM–3:00 PM Philippine Time (PHT).

🏝️ Benefits

• Competitive market salary.

• Health and group life insurance.

• Fixed weekends off.

• Day shift schedule.

• Paid time off and birthday leave.

• Opportunities for learning and development.

• Employee recognition programs.

• Emphasis on work-life balance.

• A diverse and positive work environment.