Senior Bookkeeper, Accounting Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee daily bookkeeping tasks for several small business client accounts.

• Accurately record, classify, and manage financial transactions within cloud-based accounting platforms.

• Conduct reconciliations for bank accounts, credit cards, and balance sheets.

• Examine general ledger entries to detect discrepancies, duplicate transactions, and incorrectly categorized expenses.

• Keep financial records and supporting documents organized and up-to-date.

• Process invoices, bills, and payment documents from suppliers.

• Generate and send customer invoices according to approved instructions from clients.

• Track outstanding accounts payable and receivable balances.

• Monitor payment statuses and support overdue invoice follow-ups.

• Execute regular month-end bookkeeping tasks and account reconciliations.

• Prepare financial summaries and basic management reports.

• Assist in monitoring cash flow, tracking expenses, and budgeting.

• Review financial reports to identify unusual transactions or discrepancies.

• Maintain precise bookkeeping records to facilitate BAS preparation.

• Review GST-related transactions to ensure all supporting documents are in place.

• Aid in preparing reconciliation schedules and financial data for BAS reporting.

• Keep track of reporting deadlines and maintain relevant compliance documentation.

• Refer complex GST, taxation, and BAS issues to the appropriate authorized practitioner.

• Manage bookkeeping responsibilities across various client accounts.

• Assist with the setup of new client accounts and organization of accounting software.

• Conduct bookkeeping clean-ups by identifying unreconciled transactions, uncategorized expenses, and incomplete records.

• Collaborate with clients to gather missing receipts, invoices, bank statements, and other financial documents.

• Address routine bookkeeping inquiries and provide timely updates on outstanding requirements.

• Work efficiently with Xero and QuickBooks for different client accounts.

• Leverage document capture and management platforms to enhance bookkeeping processes.

• Maintain accurate client records, task lists, and workflow trackers.

• Identify opportunities to optimize bookkeeping processes, accuracy, and efficiency.

• Adhere to established protocols for data security and confidentiality.

⛳️ Requirements

• A minimum of 3–5 years of relevant bookkeeping or accounting experience, ideally in a senior or independent bookkeeping role.

• Strong practical experience with both Xero and QuickBooks.

• Prior experience managing bookkeeping for multiple clients or business entities.

• Solid understanding of double-entry bookkeeping, general ledger maintenance, and account reconciliations.

• Practical experience in handling accounts payable, accounts receivable, and month-end procedures.

• Familiarity with Australian bookkeeping practices, including GST and BAS obligations.

• Experience in preparing financial reports and supporting documentation.

• High level of numerical accuracy and attention to detail.

• Excellent organizational, analytical, and problem-solving abilities.

• Capability to work independently, manage competing priorities, and meet recurring deadlines.

• Proficient written and verbal communication skills in English.

• High degree of integrity and discretion when dealing with confidential financial information.

• Advanced practical experience with Xero is required.

• Advanced practical experience with QuickBooks is required.

• Proficiency in Microsoft Excel / Google Sheets.

• Experience with Dext and/or Hubdoc.

• Familiarity with cloud-based accounting and document management platforms.

• Previous experience with Australian accounting firms or bookkeeping service providers is preferred.

• Experience in supporting Australian SMEs across various industries is preferred.

• Experience in BAS preparation and lodgement support is preferred.

• BAS Agent registration or relevant Australian bookkeeping/accounting qualifications is preferred.

• Experience with cash flow reporting, budgeting, and historical bookkeeping clean-ups is preferred.

• Familiarity with accounting software integrations and automated bookkeeping workflows is preferred.

🏝️ Benefits

• Complete remote work flexibility.

• Independent Contractor Agreement.

• Monday to Friday schedule aligned with Australian business hours.