Part-Time Bookkeeper, Accounting Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Accurately record and allocate billing for on-call maintenance, snow removal, turn cleaning, landscaping, and specialized contractor services.

• Assist with daily bookkeeping tasks, including expense classifications and transaction tracking for small multifamily properties.

• Monitor, track, and reconcile recurring online accounts for water, gas, and electric utilities.

• Aid in calculating monthly distributions for property owners and annual security deposit interest for residents.

• Review invoices, identify data-entry discrepancies, and address billing issues with third-party processing partners.

• Communicate with service providers and utility companies to request revised invoices, clarify billing inquiries, and confirm receipt of payments.

• Verify supporting documentation, approvals, and general ledger coding prior to disbursement.

• Organize and maintain digital accounting files, including receipts, bank statements, and vendor records.

• Support monthly reconciliations of cash, credit card, and balance sheet accounts.

• Maintain daily communication via Slack, Zoom, and Google Workspace, providing status updates and addressing workflow obstacles.

• Report directly to the Controller and collaborate with the Senior Property Accountant, client manager, and supervisors from Big Ideas.

⛳️ Requirements

• A minimum of two (2) years of undergraduate or community college education in Accounting, Financial Management, Business Administration, or a related field.

• At least 1–2 years of practical experience in bookkeeping, accounting support, banking operations, or accounts payable processing.

• Strong understanding of essential bookkeeping principles, including invoice verification, general ledger coding, expense tracking, and account reconciliations.

• Proficiency in Microsoft Excel, encompassing data sorting, sum/subtotal formulas, and basic lookup functions.

• Everyday familiarity with Google Workspace, including Docs, Sheets, and Drive.

• Excellent written and verbal communication skills in English.

• Experience using team messaging platforms such as Slack and Zoom.

• High level of numerical accuracy, analytical discipline, and the ability to identify discrepancies in invoices and ledgers.

• Access to a fully functional desktop or laptop.

• A quiet, distraction-free workspace is essential.

• A stable internet connection, meeting the minimum requirements of 100–200 Mbps, with a reliable backup option.

• Preferred hands-on experience with AppFolio Property Manager or similar real estate accounting software.

• Prior experience supporting US-based clients in property management, real estate brokerage, or leasing operations is advantageous.

• Previous exposure to outsourced data-entry teams or cross-border accounting operations is a plus.

• Familiarity with modern AI productivity tools is preferred.

• Eligible to work legally as a remote freelancer or contractor based in the Philippines.

• Must be a natural-born Filipino citizen or a foreigner with a valid work visa or permit in the Philippines.

• Willingness to work during graveyard shifts or adapt to changing US schedules is required.

• Available from 9:00 AM to 1:00 PM EST, Monday to Friday.

🏝️ Benefits

• Guaranteed paid shift of 20 hours per week.

• US holidays off and unpaid.

• Possibility of contract renewal following a successful evaluation.

• Part-time contractors are not obligated to provide exclusive service to the client.

• Monthly payroll disbursement.