Trust Accounting Specialist

This is a fully remote position, open to applicants in Colombia, +7 more countries.

📋 Description

• Accurately record checks in QuickBooks for printing by the Finance Administrator.

• Enter and maintain client invoices in QuickBooks.

• Document deposits from trust bank accounts, Zelle, and other payment methods in QuickBooks.

• Track and monitor client earnings in QuickBooks.

• Reconcile client balances across QuickBooks, TrustBooks, and CampLegal.

• Review and categorize expenses from bank and credit card feeds in QuickBooks.

• Monitor bill payments and outstanding expenses.

• Conduct bank reconciliations against invoices, deposits, and other financial records.

• Maintain an organized workflow and update assignments per management directives and deadlines.

• Engage in operational and strategic meetings as required.

• Execute additional accounting, financial record-keeping, and administrative tasks as assigned.

• Ensure checks are accurately entered into QuickBooks daily with complete supporting documentation.

• Ensure client invoices are accurately recorded during each IOLTA reporting week.

• Confirm the accurate recording of client payments and deposits.

• Identify, investigate, and resolve discrepancies in client balances across financial systems.

⛳️ Requirements

• Proven experience in accounting, bookkeeping, finance, or a related field.

• Working knowledge of financial record-keeping, transaction processing, and account reconciliation.

• Familiarity with accounting software and financial reporting procedures.

• Ability to maintain accurate financial records, identify discrepancies, and ensure data integrity.

• Capability to manage multiple responsibilities, prioritize tasks, and meet deadlines.

• Proficiency in investigating discrepancies, identifying potential errors, and proposing solutions.

• Ability to navigate QuickBooks and other financial systems effectively.

• Strong communication skills and ability to work collaboratively across departments.

• Commitment to confidentiality, precision, and responsible management of financial data.

• Flexibility to adapt to changing priorities, procedures, and business needs.

• Intel Core i5 (8th generation or newer), AMD Ryzen 5 (3000 series or newer), or Apple Mac with M1 chip or newer.

• Minimum of 8 GB RAM and 256 GB SSD.

• Operating systems: Windows 11 or macOS.

• Two screens are required.

• USB-connected wired or wireless headset.

• Stable wired internet connection with a minimum speed of 20 Mbps.

• Preferred: Bachelor’s degree in accounting, Finance, Business Administration, or a related discipline.

• Preferred: Experience with trust accounting, ideally within a law firm or legal services setting.

• Preferred: Hands-on experience with QuickBooks.

• Preferred: Familiarity with TrustBooks and CampLegal.

• Preferred: Relevant accounting or finance certifications.

🏝️ Benefits

• Paid Time Off (PTO).

• Mental Health Days.

• Company Holidays.

• Flexible remote work arrangement.

• Collaborative, mission-driven work culture.