Transaction Coordinator, VA

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Manage the daily transaction coordination for LVN Real Estate as the sole dedicated Transaction Coordinator for the company.

• Keep the master transaction tracker updated as the trusted source for current transaction data.

• Monitor EMD, inspection/IT, closing, and various transaction deadlines.

• Review impending deadlines and pinpoint open items before they lapse.

• Oversee the dedicated transaction coordination inbox and determine necessary actions.

• Organize communication threads and facilitate responses and follow-ups.

• Store and manage transaction documents in Google Drive.

• Verify files for any missing or incomplete information and follow up on outstanding documentation.

• Maintain transaction deadlines in Google Calendar and ensure it aligns with the transaction tracker.

• Act as the primary contact for both internal and external transaction coordination.

• Provide updates to Sales, the Operations Manager, COO, CEO, and other relevant stakeholders.

• Utilize the dedicated TC Slack channel for updates, inquiries, issues, and escalations.

• Raise exceptions with context regarding risks, completed follow-ups, and required assistance.

• Take ownership of assigned transactions through closing-related milestones.

• Identify workflow gaps or recurring coordination challenges that significantly impact execution.

⛳️ Requirements

• Capable of independently managing a high volume of transactions, deadlines, documents, stakeholders, and communication threads simultaneously.

• Able to perform as the sole dedicated Transaction Coordinator for the company without needing daily, step-by-step guidance.

• Strong written and verbal communication skills in English, adequate for concise internal updates and professional external interactions.

• Proven experience in Transaction Coordination, project coordination, project management, operations, or a similar role that involves deadline-driven coordination.

• Previous experience as a real estate Transaction Coordinator is preferred, though strong transferable coordination skills can substitute for direct experience.

• Proficient in accurately entering, reviewing, reconciling, and updating dates and transaction details.

• Ability to identify missing, inconsistent, or outdated information instead of merely entering what is given.

• Skilled in prioritizing competing deadlines without losing sight of lower-volume details.

• Demonstrated ability to follow through on outstanding items.

• Comfortable in proactively following up rather than waiting for repeated instructions.

• Capable of distinguishing between routine coordination tasks and exceptions that require management attention.

• Willingness to learn and implement LVN Real Estate’s established processes using SOPs, Loom videos, checklists, and guides.

• Must be reliable during the normal business hours of the company.

• Must feel at ease actively participating in meetings and communicating proactively in a remote and asynchronous environment.

• Availability for US-aligned work hours as required by the client.

• Familiarity with Google Workspace / G Suite.

• Experience with Transaction Coordination Email Inbox.

• Knowledge of Asana.

• Proficient use of Slack.

• Competent in Google Drive.

• Experienced with Google Calendar.

• Ability to manage a central transaction spreadsheet.

🏝️ Benefits

• Paid Time Off

• HMO

• Fully Remote Work