AP Representative I

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and address emails in designated shared inboxes

• Examine and validate sample invoices

• Audit and reconcile vendor statements

• Communicate with vendors regarding payment statuses

• Investigate and clarify unidentified invoices

• Troubleshoot vendor payment concerns

• Input adjustments for marketing funds and commissions

• Contact vendors to resolve pending checks

• Accrue invoices that are not processed by the end of the month on a monthly basis

• Establish vendors for accounts receivable refunds with access controls

• Recruit, onboard, and maintain ACH vendors with access controls

• Address returned checks

• Administer EDI reporting and invoice management

• Assist the Accounts Payable team in ensuring prompt and accurate invoice processing, vendor account reconciliation, resolution of payment issues, and maintenance of AP records

• Collaborate closely with vendors and internal stakeholders to deliver services, uphold operational precision, and foster continuous improvement

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, Financial Management, or a related discipline

• 1–3 years of experience in Accounts Payable, Accounts Receivable, and General Accounting, or equivalent

• Excellent verbal, written, and English communication abilities

• Capability to work overnight/graveyard shifts in Philippine time or align with US operational hours

• Proficient in most Microsoft Office applications, databases, and accounting software

• Advanced knowledge of Microsoft Excel, including pivot tables and complex formulas

• Familiarity with accounting software and tools like QuickBooks, SAP, or other relevant programs

• Comprehensive understanding of accounts payable principles, accounting standards, and account reconciliation

• Strong analytical, organizational, and problem-solving capabilities

• Ability to maintain precise and current financial records

• Effective verbal and written communication skills

• Strong time management and prioritization skills

• Capacity to multitask and perform well under pressure of deadlines

• Positive and professional demeanor

• Flexibility and aptitude for working effectively in a team setting

• Willingness to work overtime as necessary

🏝️ Benefits

• Competitive salary packages within the industry

• Permanent remote work arrangement

• Provision of company equipment

• Employer contribution to government-mandated benefits

• Internet stipends upon regularization

• HMO Coverage upon regularization (with an option to enroll as early as Day 1)

• Paid Time Off (PTO) credits and service incentive leaves

• Major spring and winter company events

• Monthly virtual employee appreciation activities

• Career skills training courses provided by the company

• A company culture dedicated to your personal and professional development