Executive Assistant

This is a fully remote position, open to applicants in Ukraine.

📋 Description

• Oversee the calendar of the EVP Global Delivery and coordinate internal and external meetings across various time zones.

• Address scheduling conflicts, safeguard focus periods, and highlight urgent requests.

• Organize and manage executive travel arrangements, including flights, accommodations, transportation, visas, itineraries, and expense documentation.

• Serve as a liaison between the EVP Global Delivery, the Executive Committee, and delivery teams.

• Direct requests, convey decisions and priorities, and coordinate efforts among distributed teams.

• Prepare materials for meetings with the Board and Executive Committee.

• Gather inputs, assemble, format meeting packs, document minutes, and track action items.

• Create agendas, distribute pre-read materials, take minutes, and follow up with responsible parties.

• Maintain a comprehensive tracker of delivery commitments, milestones, client deliverables, escalations, and dependencies.

• Provide regular status updates that highlight items at risk.

• Manage sensitive information with the utmost confidentiality.

• Perform additional responsibilities as reasonably required in alignment with the role.

⛳️ Requirements

• A minimum of 5 years of experience in an executive assistant or senior administrative position directly supporting upper management.

• Ideally, experience in supporting delivery, operations, or client-facing leadership.

• Proven track record of achievements in supporting C-suite and board-level executives.

• Exceptional organizational skills to juggle multiple priorities and stakeholders effectively.

• Outstanding written and verbal communication skills in English.

• Proficiency in Spanish, Ukrainian, or Russian is advantageous.

• Ability to maintain strict confidentiality and manage sensitive company and client information with care.

• Demonstrated experience in managing international executive travel, including flights, lodging, visas, itineraries, travel budgets, and expense management.

• Experience in leading projects from start to finish with responsibility for budgets, timelines, and stakeholder engagement.

• Strong financial acumen, including the capability to interpret P&L statements, balance sheets, margins, cash flow, and costs.

• Adaptable, proactive team player who thrives in fast-paced, high-growth environments.

• Confidence in collaborating with remote and distributed teams across multiple time zones.

🏝️ Benefits

• Comprehensive compensation and benefits package, inclusive of health insurance.

• Relocation assistance program.

• Flexibility for remote work / Work From Anywhere Culture.

• Opportunities for professional development.

• Access to certification programs.

• Mentorship and talent investment programs available.

• Internal mobility and internship opportunities.

• Engaging projects for leading global clients.

• An inclusive and supportive workplace culture.

• Regular team-building social events organized by the company.