Bookkeeping, Administrative Virtual Assistant

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Execute daily bookkeeping tasks for various clients

• Ensure financial records are accurate and systematically organized

• Process and categorize transactions using accounting software

• Conduct bank reconciliations and investigate any discrepancies

• Apply principles of double-entry bookkeeping and maintain relevant supporting records

• Gather, organize, and evaluate financial documentation

• Follow up with clients regarding any missing or incomplete information

• Assist in cleaning up bookkeeping records and resolving issues from prior accountants

• Prepare bookkeeping records up to the trial balance level for review

• Facilitate the onboarding process for new clients and manage due diligence documentation

• Help connect clients with Daneon's HMRC agent account

• Keep client files, onboarding trackers, deadlines, and outstanding actions organized

• Manage routine communications and follow-ups with clients

• Schedule quarterly client meetings and prepare necessary documentation while Daneon leads the discussions

• Oversee and organize Daneon's inbox, highlighting urgent or important messages

• Maintain documentation related to compliance and monitor updates in UK accounting, tax, and regulations

• Research potential clients and support approved outreach efforts and lead tracking

• Manage task lists, digital folders, scheduling, reminders, and workflow coordination

• Communicate progress, delays, and issues in a proactive manner

• Escalate any discrepancies, compliance issues, or matters that require professional judgment to Daneon

⛳️ Requirements

• Proven experience in bookkeeping or a comparable accounting support position

• Solid understanding of double-entry bookkeeping principles

• Practical expertise in bank reconciliation and transaction categorization

• Familiarity with trial balances and accounting workflows

• Experience using accounting software to maintain financial records

• Experience with or a willingness to learn FreeAgent, Xero, and Sage

• Strong attention to detail and a commitment to accuracy

• Proficient written and verbal communication skills in English

• Ability to handle multiple clients and tasks with varied deadlines

• Strong organizational, documentation, and follow-up abilities

• Capacity to work independently, prioritize tasks, and identify when escalation is necessary

• Professional judgment in managing confidential financial and personal information

• Personable, client-focused approach with a willingness to understand client businesses and relationships

• Ability to sign relevant confidentiality and non-disclosure agreements

• Competence in following data security procedures and using authorized systems and file-transfer methods

• Ideally, available to work in accordance with UK business hours

🏝️ Benefits

• Ongoing support role designed to evolve with the business

• Flexible scheduling options may be available, subject to agreement

• Remote work arrangement

• Minimum commitment of 10 hours per week, with approximately two hours per business day potentially suitable

• Opportunity to contribute to business development and expand the client base