Technical Assistant, General Clerk III

This is a fully remote position, open to applicants in Washington.

📋 Description

• Assist the ProSidian Facilitator in organizing Council meetings, Senior Council meetings, workshops, and meetings on special topics.

• Oversee meeting logistics, including venues, equipment, materials, conference lines, and audiovisual web conferences.

• Document Council decisions and action items to be included in Executive Summaries.

• Coordinate arrangements for occasional working lunches.

• Attend facilitated meetings in person, unless an alternative is agreed upon with the Council Chair.

• Manage travel arrangements for the facilitation and administrative team.

• Research Council documents to find requested information.

• Identify documents for the Administrative Record and prepare and distribute signature pages.

• Keep current governance documents, contact lists, deadlines, and group email lists for the Council.

• Serve as the custodian of the Council website.

• Upload administrative records and additional documents to the website.

• Update the public website as instructed by the Council.

• Save meeting packets, Executive Summaries, and decision and resolution logs on the non-public data management website.

• Organize the electronic file structure.

• Remain updated on Council meeting topics, governance documents, and ongoing issues.

⛳️ Requirements

• Continuous employment in a role with similar responsibilities within the last five years.

• A minimum of four years of relevant experience in meeting organization and administrative support for teams.

• Proficient in using a computer for email communication.

• Strong skills in Microsoft Office Products, including Word, Excel, PowerPoint, Publisher, Outlook, Access, and related tools.

• Competence in Adobe Acrobat and the ability to learn new business tools.

• Familiarity with website design and maintenance.

• Capability to produce comprehensive, accurate, and well-documented work products that meet established criteria.

• Ability to identify conflicts, potential conflicts, or perceived conflicts of interest with Hanford Site contractors.

• U.S. Citizenship is mandatory.

• Exceptional oral and written communication skills.

• Eligibility for Facility Access Authorization/Employment Authorization.

• May be required to complete a Financial Disclosure Statement.

• Must be eligible for varying levels of background investigation, up to Top Secret or DOE Q clearance.

• Occasional travel may be necessary.

• Must be able to work in or near the Hanford Eastern Washington Tri-Cities area and report to the official duty station for in-person meetings.

🏝️ Benefits

• Part-time employment opportunities.

• Remote work options available during COVID-19.

• Occasional travel expenses reimbursed in accordance with Federal Travel Regulations.

• Potential for professional training requirements.

• Chance to collaborate with diverse teams across private, public, and social sectors.