Technical Assistant, General Clerk III

This is a fully remote position, open to applicants in Washington.

📋 Description

• Assist the ProSidian Facilitator in managing Council meetings, Senior Council meetings, workshops, and special topic discussions.

• Organize meeting logistics, which includes securing meeting rooms, equipment, materials, and venues.

• Provide necessary equipment such as laptops, projectors, conference phones, flip charts, conference lines, and audiovisual web-conferencing support.

• Document key Council decisions and action items for Executive Summaries.

• Arrange occasional working lunches for the team.

• Coordinate travel logistics for the facilitation and administrative teams.

• Search through Council documents to locate requested information.

• Identify documents for the Administrative Record and prepare and distribute signature pages accordingly.

• Ensure Council governance documents remain up to date.

• Monitor and notify the Council about approaching deadlines.

• Maintain Council contact lists and group email distributions.

• Serve as the custodian for the Council website.

• Update the Administrative Record and upload administrative records along with other documents.

• Modify the public website as directed by the Council.

• Store meeting packets, Executive Summaries, decision logs, and resolution logs on the non-public data management website.

• Oversee electronic file structures.

• Keep abreast of Council meeting topics, governance documents, and current matters.

⛳️ Requirements

• Consecutive employment in a role with similar responsibilities within the last five years.

• A minimum of four years of relevant experience in organizing meetings and providing administrative support to teams.

• Proficient in using a computer for email communication.

• Skilled in Microsoft Office Products, including Word, Excel, PowerPoint, Publisher, and Adobe.

• Understanding of website design and maintenance.

• Exceptional oral and written communication abilities.

• U.S. Citizenship is mandatory.

• Must be able to identify conflicts, potential conflicts, or perceived conflicts of interest with Hanford Site contractors.

• Eligibility for Facility Access Authorization / Employment Authorization is required.

• May need to complete a Financial Disclosure Statement.

• Must undergo and qualify for background checks up to Top Secret or DOE “Q” clearance.

• Attendance at facilitated meetings in person is required unless otherwise negotiated with the Council Chair.

• Work is to be conducted at or near the Hanford Eastern Washington Tri-Cities area, with the official duty station located in Richland, Washington.

• Proficiency with business tools and technology is essential; the ideal candidate should be advanced in Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio.

• Ability to quickly learn additional tools as required.

🏝️ Benefits

• Remote work options available during COVID-19.

• Occasional travel for meetings, events, site visits, or training as necessary.

• Travel will be coordinated and reimbursed in accordance with Federal Travel Regulations.

• Chance to collaborate with diverse teams across private, public, and social sectors.

• Opportunities for continuous learning, sharing, and professional development.