Technical Assistant, General Clerk III

This is a fully remote position, open to applicants in Washington.

📋 Description

• Provide support for Council meetings, Senior Council meetings, workshops, and specialized topic meetings.

• Assist the ProSidian Facilitator by offering meeting support.

• Coordinate logistics for meetings, which includes securing meeting rooms and ensuring that essential equipment and materials are available.

• Source free or low-cost venues for meetings when the primary meeting rooms are not accessible.

• Deliver equipment and IT support, covering laptops, projectors, conference phones, conference lines, and audiovisual web conferences.

• Document Council decisions and action items, sharing them with the Facilitator for inclusion in the Executive Summary.

• Organize occasional working lunches.

• Attend facilitated meetings in person unless otherwise arranged with the Council Chair.

• Coordinate travel arrangements for both the facilitation and administrative teams.

• Search Council documents to find requested information.

• Identify documents for the Administrative Record, prepare signature pages, and distribute them to the Council.

• Keep the Council's governance documents up to date.

• Monitor and remind the Council of important deadlines.

• Maintain the Council contact list.

• Establish and manage four group email lists.

• Oversee and maintain the Council website.

• Update the Administrative Record and upload administrative documents to the website.

• Revise the public website as directed by the Council.

• Archive meeting packets, Executive Summaries, decision logs, and resolution logs on the non-public data management website.

• Manage electronic file structures.

• Stay updated on Council meeting topics, governance documents, and current issues.

⛳️ Requirements

• Consecutive employment in a role with similar responsibilities within the last five years.

• A minimum of four years of relevant experience in organizing meetings and providing administrative support to teams.

• Proficient in using a computer for communication via email.

• Strong knowledge of Microsoft Office Products, including Word, Excel, PowerPoint, Publisher, and Adobe.

• Familiarity with website design and maintenance.

• Exceptional oral and written communication abilities.

• U.S. Citizenship is mandatory.

• Must be able to identify conflicts, potential conflicts, or perceived conflicts of interest with Hanford Site contractors.

• Eligibility for Facility Access Authorization / Employment Authorization is required.

• May need to complete a Financial Disclosure Statement.

• Must undergo and qualify for various levels of background investigative requirements, including up to a Top Secret or DOE Q clearance.

• Occasional travel may be necessary.

• Work products should be meticulous, accurate, properly documented, and in compliance with established criteria.

🏝️ Benefits

• Full-time employment opportunities.

• Remote work options during the COVID-19 pandemic.

• Occasional travel that is coordinated and approved in writing, in accordance with Federal Travel Regulations.

• Potential professional exposure to engagements in the government, public sector, and infrastructure sectors.