Subcontracts Manager

This is a fully remote position, open to applicants in New York.

📋 Description

• Manage procurement and contractual agreements for Brookhaven National Laboratory.

• Offer technical oversight, guidance, and leadership to professionals in purchasing and subcontracts.

• Strategically plan and implement subcontracts and related agreements that align with the Lab’s mission.

• Develop, negotiate, award, and oversee large, complex contracts, including both fixed-price and cost-reimbursement agreements.

• Handle the procurement of equipment and services in accordance with Laboratory policies and procedures.

• Lead procurement planning, solicitations, evaluations of quotes and proposals, and source-selection committees.

• Provide advice to user departments and staff regarding procurement methods and alternative products.

• Review contracts, monitor progress, assess vendor performance, and ensure compliance.

• Review change-order requests and assist with cost and price analysis.

• Maintain contract files in alignment with DOE, federal, state, local, and Laboratory regulations.

• Prepare memoranda, correspondence, reports, and replies to inquiries related to contracts.

• Identify potential proposers and expand new supply and service sources.

• Engage in vendor outreach initiatives.

• Oversee Blanket Ordering Agreements, contracts, service agreements, loans, and leases.

• Lead negotiations regarding contract terms and conditions.

• Enhance operations, reduce turnaround times, and optimize processes.

• Research procurement issues, analyze findings, and make independent decisions.

• Supervise various functional areas, resources, and both exempt and non-exempt staff at lower levels.

• May assume Acting Procurement Operations Manager responsibilities during the manager’s absence.

• May oversee multiple functions.

• Occasionally travel to support Procurement or DOE activities.

⛳️ Requirements

• A bachelor’s degree in a business-related field.

• At least six (6) years of full-time, relevant experience.

• Two of those years must include supervisory and/or management roles.

• Proven capability to manage project deadlines and high-value, complex equipment and/or service procurements.

• Comprehensive understanding of the Federal Acquisition Regulations (FAR).

• Familiarity with the Service Contract Act, EEO Compliance, Justifications for Non-Competitive Procurements, Buy American Act, Small Business Subcontracting Business Plans, Certificates of Cost and Pricing Data, and contract terms and conditions.

• Extensive knowledge of the government procurement process from the inception of requirements through to contract closeout.

• Must be self-driven, resourceful, organized, and capable of taking ownership of assigned tasks.

• Ability to lead, manage, and motivate a high-performance team while ensuring compliance.

• Strong critical thinking and problem-solving abilities.

• Capability to work effectively within a scientific facility under strict timelines.

• Proficiency in Microsoft Word, Excel, and PowerPoint.

• Ability to interact respectfully and effectively with a diverse and international population.

• Effective communication skills and computer operation proficiency.

• Visa sponsorship is not available.

• Ability to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential.

• Preferred: working knowledge of PeopleSoft.

• Preferred: master’s degree in business.

• Preferred: Certified Procurement Professional (CPP) or similar certification.

• Preferred: experience in scientific or high-tech environments, Cost Type Contracts, and Research & Development Contracts.

🏝️ Benefits

• Comprehensive employee benefits program.

• Potential for remote work if the candidate is not local.

• Minimal travel to the Lab may be necessary if fully remote.

• Equal opportunity employer providing reasonable accommodations for disabilities.

• DOE Uncleared Personal Identity Verification (UPIV) credential will be provided during onboarding.