Strategy and Research Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Facilitate cross-functional project coordination for designated projects.

• Manage project tools, processes, and documentation effectively.

• Organize and lead meetings.

• Monitor action items and assist in ensuring timely progress on deliverables.

• Oversee biweekly Senior Leadership Team meetings.

• Offer administrative and project coordination support to senior leadership.

• Assist in quarterly organizational planning and monthly cross-team strategy meetings.

• Coordinate activities and communications regarding Strategic Impact Plans and project objectives.

• Sustain the Strategy and Engagement information infrastructure, encompassing project trackers, calendars, and coordination tools.

• Maintain the central publication tracker for research, policy, and Points blog streams.

• Manage the research pipeline process along with key pipeline checkpoints.

• Organize monthly research team meetings, including agendas, materials, and follow-up actions.

• Support Research Management by promoting information-sharing practices and organizing documents.

• Facilitate the flow of information among Strategy, Communications, Policy, and Operations teams.

• Coordinate the schedules and travel arrangements for senior leaders.

• Handle conference registrations and expense reports.

• Assist in meeting preparation and coordination of staff meetings.

• Schedule and confirm speakers and participants, distribute materials, take notes, and track follow-up actions.

⛳️ Requirements

• Excellent internal communication skills, both written and verbal.

• Strong analytical, quantitative, and problem-solving capabilities.

• Meticulous attention to detail and exceptional organizational skills.

• Proficient in cross-team communication, active listening, and collaboration.

• Experience in managing multi-stage organizational projects involving a variety of stakeholders.

• Intermediate to advanced skills in Microsoft Office, Google Suite, and project management tools.

• Capability to explain complex systems and deliver presentations to internal groups.

• Three to five years of experience in project coordination, administrative or executive support, or related fields.

• Must reside and be authorized to work in the United States.

• Visa sponsorship is not available.

• Must be fully vaccinated against COVID-19 prior to joining the organization.

• Application requires a resume, cover letter, and three professional references.

• Preference for candidates with experience in providing administrative or executive support to senior leaders.

🏝️ Benefits

• Medical, dental, and vision insurance.

• Access to optional additional insurance products and services.

• Opportunity to engage in 401(k) retirement account management (employee funded).

• Paid time off.

• Paid federal holidays.

• Remote-first work arrangement.

• Occasional onsite meetings may take place in the future.