Stock Administration Lead

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of equity plan administration for Soluna's 2021 and 2023 Stock Incentive Plans, which includes managing RSU grants, restricted stock awards, and stock option processing.

• Oversee and maintain the equity management platform, ensuring that grant data, vesting schedules, and participant records are precise and ready for audit.

• Create and document scalable processes for grant approvals, equity onboarding, and participant education.

• Spearhead the transition of the transfer agent, managing vendor evaluation, selection, data migration, legal coordination, and shareholder communications.

• Act as the main point of contact with the transfer agent for shareholder recordkeeping, DTC activities, and communications with registered holders.

• Assess equity technology upgrades to enhance participant experience and minimize manual tasks.

• Cultivate a thorough understanding of the capital table and contribute to EPS and diluted EPS calculations.

• Provide backup support for stock issuances, including ATM, SEPA, and warrants.

• Oversee Section 16 compliance by preparing and filing Form 4s and maintaining the insider trading window calendar.

• Collaborate with outside counsel, CFO, CAO, and Financial Reporting Manager on equity disclosures in proxy statements.

• Work alongside Payroll and Tax on income reporting related to equity award vesting and exercises.

• Stay updated on SEC regulations, Nasdaq listing standards, and ASC 718 requirements.

• Collaborate with Finance, Legal, and the Board on equity programs and act as the internal expert on equity matters.

⛳️ Requirements

• A minimum of 6 years of stock plan administration experience in a public company, with direct responsibility for daily plan operations.

• Certified Equity Professional (CEP) designation, at Level 2 or Level 3.

• Practical experience in managing a transfer agent relationship.

• Extensive knowledge of Section 16 / Form 4 filing requirements and insider trading policy management.

• Proficient in using a leading modern equity management platform (such as Shareworks, Equity Edge Online, Carta, or a similar system).

• Subject matter expertise in ASC 718 and the tax implications associated with equity awards.

• Strong judgment and discretion when handling sensitive non-public information.

• Advanced user of AI tools like Claude and/or Gemini to enhance efficiencies and develop internal tools.

• Exceptional attention to detail and capacity to manage competing deadlines.

• Preferred: experience in leading or supporting a transfer agent transition.

• Preferred: experience in a growing tech company.

• Preferred: experience with plan amendments, restatements, or S-8 registrations.

• Preferred: knowledge of dynamic share pool structures or evergreen equity plan mechanics.

🏝️ Benefits

• A diverse and motivated team environment.

• Opportunities for employee development.

• Employee involvement and input in the company's mission.

• Fully remote work options.