Contracts Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure the timely and accurate execution of all contracts on both the vendor and client sides.

• Conduct quality reviews in collaboration with other teams to mitigate risks.

• Process contracts in accordance with client policies.

• Assist in the preparation of service termination processing through amendments.

• Maintain an internal database containing relevant information, including legal documents.

• Aid in the preparation and revision of contracts related to the purchase or sale of goods and services.

• Manage the acquisition, distribution, and storage of equipment and supplies.

• Dispose of unclaimed property as necessary.

• Support proposal planning and contract administration tasks.

• Compile contract briefs and revisions that summarize contractual requirements and budgets.

• Track authorizations and correspondence, ensuring detailed and organized file maintenance.

• Prepare notices for contract changes.

• Monitor contractor performance, including reporting and the status of both contractor and owner deliverables.

• Maintain an audit file for each contract, encompassing the original contract, correspondence, changes, amendments, clarifications, and payment schedules.

• Execute closing activities as required.

• Track payments and deadlines effectively.

• Analyze and mitigate risks associated with contracts.

• Perform additional duties as necessary.

⛳️ Requirements

• Bachelor’s degree (B.S/B.A) from an accredited college or university with 0 to 2 years of related experience and/or training, or an equivalent combination of education and experience.

• Proficiency in the English language.

• Exceptional attention to detail.

• Ability to interpret complex information effectively.

• Strong aptitude for technology and a willingness to learn and understand systems and data interpretation.

• Experience with high-accuracy data input.

• Capability to manage high volumes of work and meet deadlines efficiently.

• Highly organized and able to handle multiple projects/tasks simultaneously.

• Proficient in Excel, including knowledge of pivot tables and VLOOKUPs.

• Ability to work collaboratively in a team environment.

• Self-motivated and able to work independently.

• Understanding of how databases capture and utilize information.

• Capacity to work accurately with large data sets.

• Must be able to perform office-related tasks, which may include prolonged sitting or standing.

• Must be able to navigate within an office setting.

• Proficient in computer use.

• Strong communication skills are essential.

• Some positions may require occasional repetitive motions or movements of the wrists, hands, and/or fingers.

🏝️ Benefits

• Medical coverage through UHC (PPO, HSA, Surest options).

• Medical coverage through Kaiser (HMO option only) for California employees exclusively.

• Dental insurance provided through UHC.

• Nationwide Vision coverage offered by UHC.

• Flexible Spending Account for Health & Dependent Care.

• Pre-Tax Account for Commuter Benefit/Parking & Transit (specific to location).

• Opportunities for Continuing Education and Professional Development through various integrated platforms, such as Udemy and Coursera.

• Corporate Wellness Program facilitated by Goomi Group.

• Employee Assistance Program available.

• Wellness Days provided.

• 401k Plan offered.

• Basic and Supplemental Life Insurance coverage.

• Short Term & Long Term Disability insurance available.

• Critical Illness, Critical Hospital, and Voluntary Accident Insurance options.

• Tuition Reimbursement available (after 6 months of employment, capped).

• Paid Time Off (accrued and prorated, maximum of 120 hours annually).

• Paid Holidays observed.

• Additional statutory leaves, paid time, or other ancillary benefits as required by state and federal law.