Contracts Administrator I

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure timely and precise execution of contracts for both vendors and clients.

• Conduct quality reviews to minimize risk in collaboration with various teams.

• Process contracts in accordance with client policies.

• Assist with service termination procedures through amendments.

• Maintain an internal database containing relevant information, including legal documents.

• Support the preparation and revision of contracts related to the purchase or sale of goods and services.

• Manage the acquisition, distribution, and storage of equipment and supplies.

• Dispose of unclaimed property appropriately.

• Aid in proposal planning and contract administration.

• Create contract briefs and revisions that summarize contractual obligations and budgets.

• Track authorizations and correspondence while keeping detailed and organized files.

• Prepare contract change notices and oversee contractor performance, deliverables, and status reports.

• Maintain an audit file for each contract, which includes the original contract, correspondence, changes/deviations, amendments, clarifications, and payment schedules.

• Execute closing activities as needed.

• Monitor payments and deadlines.

• Analyze and mitigate risks.

• Perform additional duties as required.

⛳️ Requirements

• Bachelor’s degree (B.S/B.A) from an accredited four-year college or university with 0 to 2 years of related experience and/or training; or an equivalent combination of education and experience.

• Proficiency in the English language.

• Exceptional attention to detail.

• Ability to interpret complex information effectively.

• Proficient with technology and eager to learn and understand systems and data interpretation.

• Experienced in high-accuracy data input.

• Capable of managing high volumes of work and meeting deadlines.

• Highly organized with the ability to handle multiple projects/tasks simultaneously.

• Knowledge of Excel, including pivot tables and VLOOKUP functions.

• Understanding of how databases capture information.

• Ability to work accurately with large datasets.

• Proven ability to thrive in a team-oriented environment.

• Capacity to perform office-related tasks, which may include prolonged sitting or standing.

• Ability to navigate within an office environment.

• Proficient in computer use.

• Strong communication skills.

🏝️ Benefits

• Medical coverage through UHC (PPO, HSA, Surest options) / Medical coverage through Kaiser (HMO option only) available for California employees exclusively.

• Dental insurance provided through UHC.

• Nationwide Vision coverage offered by UHC.

• Flexible Spending Account for Health & Dependent Care.

• Pre-Tax Account for Commuter Benefits/Parking & Transit (location-specific).

• Continuing Education and Professional Development opportunities via various integrated platforms, such as Udemy and Coursera.

• Corporate Wellness Program facilitated by Goomi Group.

• Employee Assistance Program.

• Wellness Days.

• 401k Plan.

• Basic and Supplemental Life Insurance.

• Short Term & Long Term Disability coverage.

• Critical Illness, Critical Hospital, and Voluntary Accident Insurance.

• Tuition Reimbursement (available 6 months post-start date, subject to cap).

• Paid Time Off (accrued and prorated, maximum of 120 hours annually).

• Paid Holidays.

• Any other statutory leaves, paid time, or ancillary benefits mandated by state and federal law.