Staff Accountant

This is a fully remote position, open to applicants in United States.

📋 Description

• Review all approved quotes prior to invoicing to ensure consistency with the customer's purchase order.

• Address discrepancies between quotes, purchase orders (POs), and contracts in collaboration with Sales, Customer Success, and customers.

• Maintain the integrity of customer master data, which includes account numbers, billing contacts, PO numbers, and invoicing portal requirements.

• Monitor open POs, track PO expirations, and assess remaining PO balances.

• Determine the underlying causes of invoice discrepancies and propose process or system improvements.

• Transfer and validate customer data, items, product lines, and billing schedules from QuickBooks Online to NetSuite.

• Convert and verify open accounts receivable (AR), active subscriptions, and recurring billing schedules; reconcile balances with the source system.

• Assist in designing and enhancing NetSuite Order-to-Cash (O2C) workflows for sales orders, invoicing, revenue arrangements, and cash application.

• Document new O2C procedures and provide training for internal users.

• Generate and distribute recurring invoices for SaaS, maintenance, milestones, and credit memos.

• Submit invoices through customer portals and agency procurement systems.

• Apply daily cash receipts and investigate any unapplied cash or short payments.

• Follow up on overdue accounts and maintain current accounts receivable aging reports.

• Assist with month-end close processes, which include AR reconciliation, deferred revenue roll-forward, unbilled AR, and journal entries.

• Support daily cash positioning, bank reconciliations, and inputs for cash forecasting.

• Provide audit support for revenue and AR testing.

• Prepare billing, bookings, and AR reports for management review.

⛳️ Requirements

• Bachelor's degree in Accounting, Finance, or a relevant field.

• 3 to 5 years of accounting experience, specifically in billing, accounts receivable (AR), and cash application.

• Familiarity with SaaS or subscription billing processes, including recurring invoices, renewals, co-terms, and credit memos.

• Practical experience with both an ERP and a CRM system.

• Knowledge of revenue recognition principles (ASC 606) and deferred revenue.

• Proficient in Excel, including lookups, pivot tables, and reconciliations.

• Comfortable utilizing AI tools (e.g., Claude) to enhance reconciliations, research, and documentation.

• Strong attention to detail and the ability to assertively address any inconsistencies between quotes, POs, or invoices.

• Excellent written communication skills for effective interaction with customers, Sales, and internal teams.

• Preferred: Experience with NetSuite, particularly in billing, SuiteBilling, or Advanced Revenue Management.

• Preferred: Direct involvement in an ERP implementation or data migration, notably from QuickBooks Online to NetSuite with Salesforce as the CRM.

• Preferred: Experience in billing for government or public sector clients, including PO-driven invoicing, procurement portals, and payment terms.

• Preferred: Familiarity with CPQ or CRM tools such as Salesforce or HubSpot.

• Preferred: Progress toward an MBA or CPA certification.

🏝️ Benefits

• Comprehensive health benefits package.

• Flexible working hours and remote work options.

• Opportunities for professional development and career advancement.

• Collaborative and inclusive workplace culture.