Sponsored Programs Support Center Specialist – Intermediate, Pre-Award

This is a fully remote position, open to applicants in Texas.

📋 Description

• Communicate internal submission deadlines and due dates set by sponsors to Principal Investigators.

• Coordinate the submission of proposals, including sub-award components, for designated portfolios.

• Develop and assist with the administrative aspects of proposals, such as budgets, budget justifications, and bio-sketches.

• Enter proposals into Cayuse or other submission systems prior to routing them to the Office of Sponsored Programs.

• Revise and update proposals following the review by the Office of Sponsored Programs and facilitate submission.

• Oversee the preparation and review of Just-in-Time information, including IRB and IACUC approvals.

• Assist Principal Investigators with Research Performance Progress Reports and various other progress reports.

• Prepare and submit transfer grant applications for new faculty members.

• Provide guidance to Principal Investigators regarding sponsored program administration, policies, and compliance.

• Connect Principal Investigators with compliance units for monitoring and managing protocols.

• Route clinical trial budgets and agreements to the Clinical Trials Office and the Office of Sponsored Programs.

• Review awarded budgets against proposal budgets and compliance documentation.

• Coordinate payroll appointments related to sponsored programs and verify payroll distributions.

• Submit requests for award extensions, revisions, and carry-forwards, and assist with award transfers.

• Process monthly EA-Grants Review and Analysis certifications.

• Report on award spending rates and manage award closeouts at 120, 90, 60, and 30 days prior to end dates.

• Review monthly expenditures for compliance with cost principles, sponsor requirements, and institutional policies.

• Coordinate transfers of personnel and non-payroll costs.

• Prepare milestone-based or complex sponsor invoices for approval from the Office of Sponsored Programs.

• Support reconciliation and validation of financial reporting before submission to sponsors.

• Process adjustments promptly to facilitate award closeout.

• Assist with grant program reviews and related activities.

• Attend meetings, training sessions, and professional development workshops.

⛳️ Requirements

• A Bachelor’s degree is mandatory.

• A minimum of two (2) years of experience in sponsored programs administration or sponsored programs accounting is essential.

• General understanding of the administrative and compliance components related to proposals.

• Ability to interpret standard proposal requirements, terms, and conditions.

• Experience in developing budgets and budget justifications.

• Background in reviewing and creating bio-sketches.

• Experience in reviewing and consolidating documentation for sub-awards.

• Knowledge of proposal compliance elements and administrative components.

• Familiarity with federal, state, and other sponsor regulations concerning sponsored programs, particularly OMB Uniform Guidance.

• Proficiency in sponsored program proposal development and financial administration software applications.

• Ability to work independently in a team setting while managing conflicting responsibilities.

• Skill in prioritizing tasks to consistently meet internal and external deadlines.

• Capability to engage with training, public service, basic science, and clinical research sponsored programs.

• Strong attention to detail and problem-solving abilities.

• Analytical skills, including the ability to examine and analyze financial transactions for accurate reporting and identifying solutions.

🏝️ Benefits

• UT SELECT Medical insurance is provided at no cost for employees.

• Family medical coverage is available through payroll deduction.

• Discounted copays and coinsurance through UT Health Physicians.

• Group term life insurance of $50,000 is provided at no cost.

• Basic accidental death and dismemberment insurance of $50,000 is also provided at no cost.

• Opportunities are available to purchase additional employee and dependent life and AD&D coverage at group rates.

• Three dental insurance plan options are offered through Delta Dental, including two PPOs and one HMO.

• Two vision plan options with either standard or enhanced benefits.

• Disability insurance is included.

• Flexible spending accounts for dependent care and healthcare expenses are available.

• Options for Teacher Retirement System (TRS) or Optional Retirement Plan (ORP).

• Voluntary retirement programs with five different retirement plan providers are offered.

• Front-loaded paid time off ranges from 128 to 208 hours (16 to 26 days) based on years of service.

• Extended Illness Bank allows for 8 hours accrued monthly.

• Paid Family Leave provides up to 240 hours (6 weeks) after 6 months of continuous employment.

• 12 paid holidays are given annually.

• Discounts on various services, tickets, and gym memberships are available.

• Regular training sessions and professional development workshops are provided.