Site Contracts Specialist II

This is a fully remote position, open to applicants in Netherlands.

📋 Description

• Oversee contract management processes for protocols, informed consent, institutional, investigator, vendor, consultant, and customer agreements at the project level.

• Lead multi-country projects involving contract and budget negotiation and preparation for industry-sponsored clinical trials, with supervision.

• Assist in creating country template contracts and budget agreements, and generate site-specific contracts.

• Facilitate submissions and negotiate contracts and budgets with sites, the Site Contracts Service Centre, SSUL, and sponsors.

• Conduct quality control, organize the execution of clinical trial agreements, archive documents, and capture metadata.

• Review contracts for completeness and accuracy, ensuring that corrections are properly documented.

• Support business development efforts and represent site contracts/Site Start-Up at internal or client meetings.

• Manage ongoing contract issues, follow up on outstanding items, and produce amended contract or budget documents as necessary.

• Monitor country/site contracting timelines and milestone progress within the SSU tracking system.

• Collaborate with legal, finance, and clinical operations teams to facilitate contract execution by company signatories.

• Maintain contract templates, site-specific files, and databases.

• Train and mentor junior staff while keeping training materials up to date.

• Serve as a communication liaison regarding contract statuses and any pending issues.

• Monitor basic project financial aspects and contract hours/tasks, escalating any discrepancies as needed.

• Review and adhere to SOPs and WIs, maintaining training and timesheet records.

⛳️ Requirements

• BA/BS degree in Business Administration, Public Administration, Public Health, or a related field, or an equivalent combination of education and experience.

• An advanced degree is preferred.

• Extensive experience in contract management is required.

• Experience in a contract research organization or pharmaceutical industry is essential.

• Strong understanding of the clinical development process and legal and contracting parameters.

• Proficient computer skills in Microsoft Office Suite.

• Excellent comprehension of the clinical trial process across Phases II-IV and ICH GCP.

• Good grasp of clinical protocols and associated study specifications.

• Strong understanding of clinical trial start-up processes.

• Project management experience in a fast-paced environment is necessary.

• Effective vendor management skills.

• Strong negotiation capabilities.

• Strong problem-solving abilities.

• Capacity to mentor, lead, and motivate junior staff.

• Ability to provide quality feedback and guidance to colleagues.

• Capability to contribute to a training and quality assurance plan within SSU and update SOPs/WIs.

• Customer-focused, flexible, adaptable, and capable of managing challenging priorities in high-pressure situations.

• Excellent written/oral communication, presentation, documentation, interpersonal, organizational, and team-oriented skills.

• Quality-driven with a proven ability to manage multiple projects simultaneously.

• Must comply with SOPs, WIs, training records, and timesheet requirements.

🏝️ Benefits

• Opportunities for career development and progression.

• Supportive and engaged line management.

• Technical and therapeutic area training provided.

• Peer recognition programs.

• Comprehensive total rewards program.

• An inclusive corporate culture.

• Reasonable accommodations, where appropriate, under the Americans with Disabilities Act.