Site Contracts Manager, Budget

This is a fully remote position, open to applicants in Bulgaria.

📋 Description

• Provide leadership in operations for site contracting and budget negotiation activities related to awarded clinical trials.

• Manage and lead the Site Budget & Contracting team, including guidance, coaching, development, workload management, and support.

• Oversee site contracting and budget negotiation activities throughout the portfolio.

• Supervise Clinical Trial Agreements, financial exhibits, amendments, negotiation parameters, and country-specific requirements.

• Establish and uphold contracting strategies, standards, and negotiation methodologies.

• Act as the escalation point for complex or high-risk contract and budget negotiations.

• Oversee the implementation of study-specific site budgets, including approval pathways and exceptions.

• Convert proposal-stage budget assumptions into site-level and study-level budget and contracting strategies.

• Collaborate with Legal Affairs, Project Management, Study Start-Up, Regulatory Affairs, Clinical Operations, Finance, and other stakeholders.

• Provide expertise in site contracting during the proposal development phase.

• Participate in bid defense meetings, client presentations, and sponsor strategy discussions.

• Monitor portfolio-level contracting and budget performance, identifying risks, delays, capacity constraints, and quality concerns.

• Own and manage templates, negotiation tools, country intelligence, guidance documents, trackers, and other functional resources.

• Ensure the integrity, consistency, and usability of contracting and budget data.

• Lead initiatives for process improvement, digital transformation, and automation.

• Establish and monitor performance indicators, utilizing operational data for continuous improvement.

• Ensure staff training and compliance with SOPs, processes, templates, tools, and quality standards.

• Collaborate with senior leadership on resource planning, functional priorities, systems, quality, and continuous improvement.

• Promote accountability, collaboration, proactive risk management, knowledge sharing, and continuous improvement.

⛳️ Requirements

• B.Sc. or equivalent degree in a relevant field.

• A minimum of 5 years’ experience in clinical research, clinical trial budgeting, or related financial management roles within the pharmaceutical, biotech, or CRO sectors.

• Strong negotiation and communication abilities to engage with sponsors, external budget contacts, and internal stakeholders.

• Experience in creating and maintaining budget templates that cater to various global regions and therapeutic areas.

• Proven experience representing the organization in bid defense meetings and client discussions.

• Technical skills to manage pricing tools, cost databases, and budget models in collaboration with Finance and IT teams.

• Leadership skills to train and mentor junior specialists.

• Demonstrated success in refining internal processes, enhancing efficiencies, and improving deliverables.

• Strategic thinking abilities for initiatives aimed at process improvement.

• Comprehensive understanding of good clinical practices along with applicable Health Canada and FDA regulations and guidelines.

🏝️ Benefits

• Permanent full-time employment.

• Flexible working hours.

• Vacation time.

• Remote working opportunity.

• Continuous learning and development opportunities.

• Attractive career advancement prospects.

• Fair treatment and equal opportunity.

• Accommodations in recruitment and selection for applicants with disabilities, upon request.