Site Contracts Lead – Sponsor Dedicated

This is a fully remote position, open to applicants in Poland.

📋 Description

• Develop, maintain, and refresh training materials for the site contracts lead team and site contract negotiators.

• Act as a subject matter expert and an escalation point for global site contracting concerns.

• Supervise the negotiation and finalization of clinical study agreements, including contractual language, terms, financial attachments, and investigator grant budgets.

• Monitor the status of contract and budget negotiations and escalate any out-of-parameter queries to sponsor decision-makers.

• Counsel study teams and Sponsor stakeholders on industry trends, norms, developments, risks, and mitigation strategies.

• Strategize contract execution and predict site-specific contractual execution timelines.

• Facilitate communication between study stakeholders and global site contract and budget negotiators.

• Draft site contractual templates, payment terms, study-level negotiation parameters, and processes.

• Foster collaborative relationships with Sponsors and internal project teams.

• Identify contractual, budgetary, and procedural risks and devise solutions.

• Generate and maintain document status reports, updating department tools, systems, and team members accordingly.

• Collaborate with legal, finance, and clinical operations departments on legal and budgetary matters.

• Oversee discussions concerning fair market value of investigator budgets and payment terms.

• Determine best practices, investigate root causes, and propose solutions.

• Train and mentor junior staff on standard operating procedures, processes, tools, and templates.

• Assist help desk and other issue-resolution pathways.

• Lead internal training and initiatives for process improvement.

• Participate in business development presentations as a subject matter expert in site contracts and investigator budget management.

• Execute other assigned work-related tasks.

⛳️ Requirements

• Bachelor's degree in life sciences, a health-related field, or an equivalent combination of education and experience.

• Extensive experience in a CRO/pharmaceutical environment and relevant clinical trial expertise (Study Coordinator, CRA, Pharmacy, Nursing, Healthcare Administration) or experience with site start-up.

• Comprehensive understanding of applicable regulations, drug development, and clinical project management procedures.

• Strong skills in presentation, documentation, and interpersonal communication.

• Proficient in MS Office (Word, Excel, PowerPoint), MS Project, Outlook, and Internet applications.

• Capability to manage multiple tasks to meet deadlines and produce high-quality work in a fast-paced setting.

• Exceptional attention to detail.

• Effective oral and written communication skills.

• Ability to work independently to achieve deadlines.

• Strong leadership abilities.

• Proficient in teaching and mentoring team members.

• Capable of coaching employees to meet performance goals.

• Solid background in issue resolution, meeting customer deliverables, and promoting best practices at the organizational or customer portfolio level.

• Equivalent experience, skills, and/or education will also be taken into account.

🏝️ Benefits

• Opportunities for career development and advancement.

• Supportive and engaged line management.

• Technical and therapeutic area training provided.

• Peer recognition initiatives.

• Comprehensive total rewards program.

• Commitment to an inclusive culture.

• Limited travel may be required (up to 25%).