Site Contracts & Budget Manager

This is a fully remote position, open to applicants in Romania.

📋 Description

• Provide leadership in operations for site contracting and budget negotiation activities related to awarded clinical trials.

• Direct and manage the Site Budget & Contracting team, including providing guidance, coaching, development, workload management, and support.

• Supervise site contracting and budget negotiation activities across the entire portfolio.

• Oversee Clinical Trial Agreements, financial exhibits, amendments, negotiation parameters, and country-specific requirements.

• Develop and uphold contracting strategies, standards, and negotiation techniques.

• Act as a functional escalation point for intricate or high-stakes contract and budget negotiations.

• Manage the implementation of study-specific site budgets, approval processes, exceptions, and escalations.

• Convert proposal-stage budget assumptions into strategies for study- and site-level budgets and contracting.

• Collaborate with Legal Affairs, Project Management, Study Start-Up, Regulatory Affairs, Clinical Operations, Finance, and other stakeholders.

• Offer site contracting expertise during the proposal development phase.

• Engage in bid defense meetings, client presentations, and sponsor strategy discussions.

• Monitor overall portfolio contracting and budget performance, identifying risks, delays, capacity issues, quality concerns, and areas for improvement.

• Oversee templates, negotiation tools, country intelligence, guidance documents, trackers, and other functional resources.

• Ensure the integrity of contracting and budget data across relevant tools, trackers, and systems.

• Lead initiatives for process improvement and digital transformation.

• Establish and track performance metrics, utilizing operational data for corrective actions and ongoing improvement.

• Ensure staff training and compliance with SOPs, processes, tools, and quality standards.

• Collaborate with senior leadership on resource planning, functional priorities, process maturity, systems, quality, and continuous improvement.

• Promote accountability, collaboration, proactive risk management, knowledge sharing, and continuous improvement within the team.

⛳️ Requirements

• Bachelor's degree or equivalent in a relevant field of study.

• Over 5 years of experience in clinical research, clinical trial budgeting, or related financial management roles within the pharmaceutical, biotech, or CRO sectors.

• Excellent negotiation and communication skills for engaging with sponsors, external budget contacts, and internal stakeholders.

• Experience in creating and maintaining budget templates adapted to global regions and therapeutic areas.

• A collaborative approach to aligning financial assumptions with study design, operational strategies, and delivery plans.

• Experience representing the organization in bid defense meetings and client discussions.

• Technical expertise in maintaining pricing tools, cost databases, and budget models in conjunction with Finance and IT teams.

• Leadership skills to train and mentor junior specialists.

• Proven success in collaborating with senior team members to enhance internal processes, drive efficiencies, and improve deliverables.

• Strategic mindset for engaging with leadership on initiatives for process improvement.

• Strong understanding of good clinical practices and relevant Health Canada and Food and Drug Administration (FDA) regulations/guidelines.

• Must have the legal right to work in Romania.

🏝️ Benefits

• Permanent full-time position.

• Flexible working schedule.

• Vacation benefits.

• Remote work opportunity.

• Continuous learning and development opportunities.

• Attractive opportunities for career advancement.

• Recruitment and selection accommodations available for applicants with disabilities, upon request.