Site Contracts & Budget Manager

This is a fully remote position, open to applicants in Poland.

📋 Description

• Provide leadership in operations for site contracting and budget negotiations for awarded clinical trials.

• Manage and lead the Site Budget & Contracting team, including offering direction, coaching, development, oversight of workload, and support.

• Supervise site contracting and budget negotiation activities across the portfolio.

• Oversee Clinical Trial Agreements, financial exhibits, amendments, negotiation parameters, and country-specific requirements.

• Establish and uphold contracting strategies, standards, and negotiation methodologies.

• Act as the escalation point for complex or high-risk contract and budget negotiations.

• Manage the implementation of study-specific site budgets, approval pathways, exceptions, and escalations.

• Convert proposal-stage budget assumptions into strategies for study- and site-level budgeting and contracting.

• Collaborate with Legal Affairs, Project Management, Study Start-Up, Regulatory Affairs, Clinical Operations, Finance, and other stakeholders.

• Offer site contracting expertise during the development of proposals.

• Participate in bid defense meetings, client presentations, and sponsor strategy discussions.

• Monitor portfolio-level contracting and budget performance while identifying risks, delays, capacity constraints, and quality issues.

• Take ownership of Site Budget & Contracting business assets, templates, tools, intelligence, trackers, and reference materials.

• Ensure the integrity and usability of data across relevant tools, trackers, and systems.

• Lead initiatives for process improvement, digital transformation, and automation.

• Establish and track performance indicators, utilizing operational data for continuous enhancement.

• Ensure staff training and consistent adherence to SOPs, processes, tools, and quality standards.

• Collaborate with senior leadership on resource planning, functional priorities, process maturity, systems, quality, and improvement.

• Promote accountability, collaboration, proactive risk management, knowledge sharing, and ongoing improvement.

⛳️ Requirements

• B.Sc. or equivalent in a relevant field of study.

• Over 5 years of experience in clinical research, clinical trial budgeting, or related financial management roles in the pharmaceutical, biotech, or CRO industry.

• Strong negotiation and communication abilities.

• Experience in creating and maintaining budget templates suited to global regions and therapeutic areas.

• Proven track record representing the organization in bid defense meetings and client interactions.

• Technical proficiency in managing pricing tools, cost databases, and budget models.

• Leadership qualities to train and mentor junior specialists.

• Demonstrated success in collaborating with senior team members to refine internal processes and enhance deliverables.

• Strategic mindset with experience in contributing to process improvement initiatives.

• Good understanding of good clinical practices.

• Familiarity with relevant Health Canada and Food and Drug Administration (FDA) regulations/guidelines.

• Applicants must have the legal right to work in Poland.

🏝️ Benefits

• Permanent full-time position.

• Vacation.

• PPK.

• Health allowance.

• Home-based position with teleworking allowance.

• Ongoing learning and development opportunities.

• Attractive prospects for advancement.

• Recruitment accommodations available for applicants with disabilities, upon request.