Site Contracts & Budget Manager

This is a fully remote position, open to applicants in Bulgaria.

📋 Description

• Deliver operational leadership for site contracting and budget negotiation activities across awarded clinical trials.

• Guide and oversee Site Budget & Contracting personnel through direction, coaching, development, workload management, and support.

• Supervise site contracting and budget negotiation efforts across the entire portfolio.

• Provide oversight for Clinical Trial Agreements, financial exhibits, amendments, negotiation frameworks, and country-specific requirements.

• Develop and uphold contracting strategies, standards, and negotiation methodologies.

• Act as the functional escalation point for intricate or high-risk contract and budget negotiations.

• Manage the implementation of study-specific site budgets, approval channels, exceptions, and escalations.

• Convert proposal-stage budget assumptions into strategies for study- and site-level budgeting and contracting.

• Collaborate with Legal Affairs, Project Management, Study Start-Up, Regulatory Affairs, Clinical Operations, Finance, and other stakeholders.

• Provide site contracting expertise during the development of proposals.

• Participate in bid defense meetings, client presentations, and sponsor strategy discussions.

• Monitor portfolio-level contracting and budget performance, identifying risks, delays, capacity challenges, and quality issues.

• Oversee templates, negotiation tools, country intelligence, guidance documents, trackers, and other functional resources.

• Ensure that business assets and Site Budget & Contracting data are current, governed, consistent, and functional.

• Utilize contracting outcomes to enhance institutional and country intelligence and inform future budget assumptions and benchmarks.

• Lead initiatives for process improvement, digital transformation, and automation.

• Establish and assess performance indicators, using operational data for corrective measures and continuous enhancement.

• Ensure staff training and compliance with SOPs, processes, templates, tools, and quality standards.

• Collaborate with senior leadership on resource planning, functional priorities, process maturity, systems, quality, and ongoing improvement.

• Promote accountability, collaboration, proactive risk management, knowledge sharing, and continual improvement within the team.

⛳️ Requirements

• B.Sc. or equivalent qualification in a relevant field of study.

• Over 5 years of experience in clinical research, clinical trial budgeting, or related financial management roles within the pharmaceutical, biotech, or CRO sectors.

• Excellent negotiation and communication skills to engage effectively with sponsors, external budget contacts, and internal stakeholders.

• Proficiency in creating and maintaining budget templates customized for global regions and therapeutic areas.

• Experience representing the organization in bid defense meetings and client interactions.

• Technical expertise with pricing tools, cost databases, and budget models.

• Leadership skills to train and mentor junior specialists.

• Proven experience partnering with senior team members to refine internal processes, enhance efficiencies, and improve deliverables.

• Solid understanding of good clinical practices and relevant Health Canada and Food and Drug Administration (FDA) regulations/guidelines.

🏝️ Benefits

• Permanent full-time position.

• Flexible schedule.

• Vacation.

• Home-based position.

• Ongoing learning and development opportunities.

• Attractive opportunities for advancement.

• Accommodations throughout the recruitment and selection process available for applicants with disabilities, upon request.