Site Budget & Contracts Specialist

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Prepare budgets for country sites and study financial appendices.

• Aid in the negotiation of site agreement budgets and financial exhibits of varying complexity.

• Create Clinical Trial Agreements (CTAs) utilizing standard templates and Contract Information Sheets.

• Ensure timely execution of CTAs to align with study start-up schedules.

• Collaborate with legal departments on changes to CTA content and approved language in agreements.

• Engage in study kick-off meetings.

• Assess proposed modifications to CTA language and address compliance issues with legal, sites, contractors, or vendors.

• Generate site budgets based on approved country budgets and follow up with investigators.

• Investigate medical procedure costs using local or global databases.

• Oversee CTAs and update agreement components to conform with client legal standards and Global SOPs.

• Organize annual template reviews in collaboration with Legal and the Local Head of Monitoring and Site Management.

• Manage the contract tracking database and resolve discrepancies between documents and the database.

• Upload fully executed contracts to eFiliA and the secure Clinical Operations drive.

• Process internal approval forms and other compliance documents for annual audits.

• Act as the primary contact among clinical trial site personnel, client Clinical Operations, Legal Counsel, and the Insurance Manager.

• Prepare for internal audits by keeping complete and accurate records of negotiations.

• Negotiate Master Services Agreements (MSAs) with institutions and ensure review prior to renewal dates.

⛳️ Requirements

• A Bachelor's degree or equivalent scientific/commercial Higher Vocational education is required.

• Preferred experience in the healthcare field, pharmaceutical industry, or clinical research.

• Strong understanding of standard contract language.

• Proficient in using various computer software, both in-house and commercially available.

• Capacity to sit for prolonged periods and operate a vehicle safely.

• Frequent hand movements with the ability to perform quick, simple, repetitive actions with fingers, hands, and wrists.

• Occasional crouching and stooping, with frequent bending and twisting of the upper body and neck.

• Capability to lift and carry light to moderate objects, including luggage and laptops, with a maximum weight of 15-20 lbs.

• Regular and consistent attendance is expected.

• Flexibility in hours may be necessary.

• Frequent travel to client and site locations, including occasional domestic and international travel.

🏝️ Benefits

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Life insurance.

• Short-term disability (STD).

• Long-term disability (LTD).

• 401(K) plan.

• Employee Stock Purchase Plan (ESPP).

• Paid time off (PTO) or Flexible time off (FTO).

• Company bonus where applicable.