Site Administrative Coordinator

This is a fully remote position, open to applicants in New York.

📋 Description

• Offer comprehensive administrative support to USACS System/Site Medical Directors and other leadership personnel at the site.

• Execute or supervise clerical, administrative, reporting, and office management tasks.

• Serve as a liaison among USACS locations, regional leadership, corporate staff, physicians, patients, and hospital staff.

• Organize administrative offices for the Emergency Department and inpatient units at USACS facilities.

• Cultivate relationships with hospital staff to bolster the USACS contract at the site.

• Coordinate the schedules of Medical Directors, clinical leaders, and hospital administration.

• Oversee Outlook calendars and incorporate Zoom options into meetings.

• Manage Zoom meetings, ensuring audio/visual functionality and attendee accessibility.

• Arrange meeting agendas, participate in necessary meetings, and create minutes for distribution.

• Administer Workday Expense submissions through to final approvals.

• Facilitate onboarding for new clinicians, including orientation, EMR training, ID badges, tours, meetings, and dinners.

• Assist clinicians with Workday, Workday Expense, Shift Admin, and TCL systems.

• Liaise with IT to address system issues as needed.

• Organize site recognition programs.

⛳️ Requirements

• A minimum of three years of administrative experience is required.

• Extensive knowledge and proficiency in using a personal computer within a Windows environment.

• Strong focus on processing electronic documents/attachments using Adobe.

• Intermediate to advanced proficiency in Excel.

• Familiarity with presentation and database applications, as well as Internet usage.

• Keen attention to detail and the capability to produce highly accurate work.

• Ability to collaborate with individuals at all organizational levels and hospital partners.

• Professional communication skills with employees, physicians, management, and external business contacts.

• Correct usage of English and grammar is essential.

• Capacity to maintain highly confidential information.

• Proficiency in managing tasks efficiently, staying organized, anticipating needs, and working accurately with minimal supervision.

• A Bachelor’s Degree is preferred.

• Ability to sit for extended periods and occasionally walk, stand, bend, stoop, and lift up to 15 pounds.

• Close visual acuity is required.

• Submission of a resume and application is mandatory.

🏝️ Benefits

• Options for medical, dental, and vision insurance.

• Health savings accounts (HSA) and flexible spending accounts (FSA).

• 401(k) contributions from both employees and employers.

• Paid time off, encompassing vacation, sick leave, and company holidays.

• Paid parental leave along with family support benefits.

• Short-term and long-term disability insurance.

• Life and accidental death & dismemberment (AD&D) insurance.

• Employee assistance programs and wellness resources.

• Eligibility for bonuses, equity, or other incentive programs, contingent on the role.