Site Activation Specialist, Clinical Trials – Payment Experience

This is a fully remote position, open to applicants in Canada.

📋 Description

• Deliver high-quality outputs at the country level under the supervision of the SSU Country Manager.

• Monitor submission and approval milestones using the designated SSU tracking system, and address or escalate any delays.

• Assist in contingency planning to minimize the impact on timelines.

• Oversee the financial aspects of projects, including contracted hours and tasks, and escalate any discrepancies.

• Review and adhere to Standard Operating Procedures (SOPs) and Work Instructions.

• Maintain training records and ensure adherence to timesheet compliance.

• Submit necessary documents to the Trial Master File.

• Compile and/or review essential document packages required for site activation.

• Prepare and submit ethics committee, regulatory authority, hospital approval, ongoing submissions, amendments, periodic updates, and safety notifications.

• Act as a liaison between investigational sites and functional leads.

• Manage the complete site activation process at the country and site level.

• Assist in site selection and feasibility studies.

• Support the preparation and negotiation of investigator contracts and budgets.

• Conduct quality control, facilitate Clinical Trial Agreement (CTA) execution, archive documents, and capture metadata.

⛳️ Requirements

• Experience with payment processes in clinical trials.

• Equivalent experience, skills, and/or education may be taken into account.

• Ability to adhere to project specifications and relevant country regulations.

• Capability to operate within projected submission and approval timelines.

• Proficient in tracking milestone progress using an SSU tracking system.

• Ability to monitor fundamental project financial elements and contracted hours/tasks.

• Knowledge of and adherence to SOPs and Work Instructions.

• Competence in maintaining training records and ensuring timesheet compliance.

• Skill in submitting relevant documents to the Trial Master File.

• Experience or ability to compile/review essential document packages for site activation.

• Experience or capability to prepare and submit applications for Central EC, Local EC, RA, regulatory authority, and hospital approvals.

• Ability to prepare ongoing submissions, amendments, periodic notifications, and safety alerts.

• Proficient in liaising between investigational sites and functional leads.

• Ability to assist with site selection and feasibility studies.

• Experience or capability in supporting negotiations for investigator contracts and budgets.

• Competence in conducting quality control, arranging CTA execution, archiving documents, and capturing metadata.

🏝️ Benefits

• Opportunities for career development and advancement.

• Supportive and engaged management team.

• Training in technical and therapeutic areas.

• Recognition from peers.

• Comprehensive total rewards program.

• An inclusive workplace culture.

• Reasonable accommodations provided when necessary.