Senior Tax & Compliance Analyst – US Sales Tax, Excise

This is a fully remote position, open to applicants in Pakistan.

📋 Description

• Prepare, file, and monitor state and local business licenses, foreign qualifications, and DBAs.

• Acquire and renew permits for tobacco, cigarettes, cigars, nicotine retailers, distributors, wholesalers, and delivery sales, as well as the necessary bonds.

• Maintain entity records with the Secretaries of State, including details on annual reports and registered agents.

• Process changes of address, ownership, officers, or business names with the relevant agencies.

• Register the company for sales and use tax, excise tax, and other state tax accounts.

• Monitor renewal dates, submit renewals, and ensure permits remain active and in good standing.

• Collaborate with Finance on filing frequencies, account numbers, and certificates of good standing.

• Keep resale and exemption certificates up to date.

• Research licensing, tax, and product regulations for new states and products.

• Track changes in laws and agency rules, summarizing their impact on the business.

• Maintain a compliance matrix that outlines state-by-state requirements.

• Support audits, agency inquiries, and investigations.

• Manage corporate records, formation documents, operating agreements, ownership records, and resolutions for officers/members.

• Prepare annual reports, beneficial ownership filings, and certificates of good standing.

• Draft standard resolutions, consents, and minutes while organizing the corporate document repository.

• Address KYC and due diligence inquiries.

• Oversee the license and tax register along with the renewal calendar.

• Manage the physical display of permits and archive voided permits properly.

• Cultivate relationships with agencies, licensing vendors, and registered agents.

• Provide monthly reports to leadership regarding status, risks, and deadlines.

• Prepare and file sales/use tax and tobacco excise tax returns and reconcile liabilities with the general ledger.

• Assist with month-end close processes, including reconciliations, journal entries, accruals, and prepaid schedules.

• Support accounts payable and receivable functions, vendor setup, invoice processing, and payment runs.

• Track and remit license fees, surety bonds, and registered agent costs while managing the compliance budget.

• Respond to tax notices and assist with external audits.

• Aid in management reporting, ad hoc analysis, and finance-related projects.

⛳️ Requirements

• ACCA, CA, CMA/ICMA, or Chartered Secretary (ICSP or equivalent) qualification, whether full or part-qualified. A degree in accounting, finance, commerce, or law, combined with strong relevant experience, will also be considered.

• A minimum of 4 years of practical experience in tax, accounting, corporate compliance, company secretarial, or regulatory filing roles.

• Comprehensive understanding of indirect taxes (sales tax, VAT, or excise) and the processes involved in tax registrations and filings.

• Demonstrated experience with statutory filings and maintaining corporate records with regulatory bodies.

• Outstanding organizational skills, with a proven history of managing a high volume of deadlines effectively.

• Excellent written and verbal English communication skills, maintaining a clear and professional demeanor in interactions with government agencies via calls and emails.

• Self-motivated and quick to learn, capable of adapting to new regulatory systems and working independently.

• Familiarity with US state tax, business licensing, or Secretary of State filings, including in international jurisdictions.

• Practical accounting experience, particularly with reconciliations, journal entries, and month-end close processes.

• Experience working with US or UK clients, such as in an outsourced accounting or compliance firm.

• Knowledge of excise-regulated products, including tobacco, nicotine, alcohol, or pharmaceuticals.

• Familiarity with sales tax tools such as Avalara or Vertex.

🏝️ Benefits

• Comprehensive health, dental, and vision insurance.

• Competitive salary with performance-based bonuses.

• Opportunities for professional development and career advancement.

• Flexible working hours and remote work options.

• Generous paid time off and holidays.