Senior Specialist, Accounts Payable

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the primary contact for Accounts Payable and Purchase Orders.

• Oversee daily Accounts Payable operations.

• Take proactive steps to enhance departmental service levels and AP finance-related metrics.

• Manage the AP month-end closing process.

• Prepare monthly liability accruals and various schedules.

• Establish and maintain vendor master records with appropriate approvals.

• Generate and issue purchase orders within the accounting system.

• Input vendor transactions, including invoices and credit memos, into the accounting system.

• Organize supporting documentation in accordance with A/P procedures.

• Reconcile invoices and purchase orders with receiving documents.

• Examine invoices and expense reports for documentation, accuracy, and approval prior to payment.

• Manage the AP inbox and categorize transactions accordingly.

• Address vendor inquiries regarding payment status.

• Reconcile vendor statements and resolve any discrepancies with vendors.

• Attend vendor meetings when appropriate.

• Process pass-through costs in collaboration with the A/R department.

• Procure kitchen and office supplies utilizing cost-containment strategies.

• Monitor delivered packages, secure backup documents, and communicate with recipients.

• Order Federal Express supplies and generate online waybills.

• Handle outgoing mail and ensure correct postage is applied.

• Prepare monthly reports and analyze cost trends and vendor pricing upon request.

• Mentor and support staff and peers.

⛳️ Requirements

• A combination of relevant education and experience that provides the necessary knowledge and skills for success in this role.

• University/College Degree in Accounting, Finance, or Business Administration.

• Preferably four (4) or more years of relevant experience in processing a high volume of complex invoices.

• Ability to mentor and guide staff and peers effectively.

• Capability to use initiative and judgment to propose projects, set or adjust priorities, and refine processes.

• Skill in presenting potential solutions to a supervisor when faced with unfamiliar situations.

• Adherence to applicable established purchasing policies across all departments and vendor groups.

🏝️ Benefits

• Distinctive company benefits.

• Opportunities for training.

• Potential for advancement.

• Excellent learning opportunities.

• Well-defined Career Ladders.

• Bonuses and merit increases tied to individual, team, and company performance.

• Company-matched 401(k) plan.

• Company-sponsored Group Life/AD&D Insurance.

• Company-sponsored Short and Long-term Disability Insurance.

• Internal committees designed with the needs and enjoyment of QPS employees in mind.

• Scenic park-like setting in Newark, Delaware.