Accounts Payable & Receivable Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Generate and distribute customer invoices in QuickBooks Online utilizing approved billing figures and shipment information.

• Confirm customer data, shipment references, charges, and accompanying documents prior to invoicing.

• Monitor incoming payments, track overdue accounts, and identify discrepancies.

• Compile weekly summaries of accounts receivable and bank deposits.

• Ensure accurate maintenance of customer records and update sales commission reports as necessary.

• Gather and assess supplier invoices along with supporting documentation.

• Input supplier bills into Bill.com, ensuring no duplicate invoices and verifying amounts and due dates.

• Guarantee that bills are entered before weekly approval deadlines.

• Maintain supplier account statements and provide updates upon request.

• Route bills for approval and adhere to established payment protocols.

• Create shipment-level profit and loss reports utilizing Excel.

• Prepare weekly customer account statements along with supporting billing documentation.

• Reconcile invoices, shipment expenses, pricing, and supporting documents prior to submitting billing packages.

• Generate monthly accounts payable and receivable reports.

• Keep track of outstanding customer balances and follow up on payment confirmations as necessary.

• Maintain organized and precise financial records across QuickBooks Online, Bill.com, Excel, Google Sheets, and Airtable.

• Review shipment records and supporting documents to ensure all required information is complete.

• Create pricing sheets following approved rates and guidelines.

• Adhere to established filing conventions and maintain accurate transaction documentation.

• Collaborate closely with internal team members to clarify billing details and resolve discrepancies.

• Prepare documentation and reports while authorized personnel oversee payment approval and scheduling responsibilities.

⛳️ Requirements

• A minimum of 3 years of combined experience in accounts payable and accounts receivable.

• Practical experience using QuickBooks Online for invoicing and accounts receivable management.

• Familiarity with Bill.com for supplier bill entry and approval processes.

• Proficient in Excel, including lookups, pivot tables, and financial reporting.

• Experience in preparing invoices, reconciling transactions, and tracking outstanding balances.

• Exceptional attention to detail and the ability to meet recurring deadlines.

• Good written English communication skills.

• Ability to adhere to documented procedures and escalate unclear charges, discrepancies, or approval queries rather than making assumptions.

• Highly organized, reliable, and capable of working independently.

• Prior experience in freight forwarding, logistics, third-party logistics (3PL), or transportation billing is preferred.

• Familiarity with shipment documentation, proof of delivery (POD), accessorial charges, lane pricing, and warehouse markups is preferred.

• Experience with Airtable and Google Sheets is preferred.

• Experience in preparing customer statements of account and managing recurring billing and collection cycles is preferred.

🏝️ Benefits

• Independent contractor position.

• Flexibility for full-time or part-time work.

• Fully remote role.